Athens Accessible Fitness

Athens Accessible Fitness

Hours and Location

We are back in Clark Howell Hall! 


DRC Office Hours:                                                          

Monday – Friday

8:00am – 5:00pm

 

Testing Office Hours

Monday – Thursday

8:00am – 8:00pm

Friday

8:00am – 5:00pm

 

Address:

Clark Howell Hall

825 South Lumpkin Street

Athens, Georgia 30602

 

Main DRC Phone:

706-542-8719

 

Fax:

706-542-7719

 

Main DRC Email:

drc@uga.edu

Registering Service Animals - Partners

These instructions are for students registering service animals in training. If you are a student who, due to your disability, uses a service animal, visit this page for information on voluntarily registering your service animal.

The steps to register your service animal in training are:

  1. Complete the Service Animal and Partner Registration Form
  2. Call 706-542-8719 or email drc@uga.edu to schedule a registration appointment
  3. Bring the completed form and your partner ID if you work with an organization that issues an ID to the meeting.
  4. At the meeting, you will receive a copy of the policy regarding service animals on campus and a tag identifying your service animal as registered. You will also have an opportunity to discuss any questions you have about the registration process and having the service animal on campus.
  5. Instruct any alternates who will assist you with the service animal to complete the Alternate Registration.

Please contact the DRC at 706-542-8719 with questions about the registration process.

Registering Service Animals

This information is for students who, due to a disability, require the use of a trained service animal. If you are looking for information on registering service animals in training, visit Registering Service Animals in Training

If you require the use of a service animal that has been trained to perform tasks for you because of a disability, you are not required to register your service animal, but you may choose to do so. The benefit of registration is that you may be less likely to be questioned about your service animal's presence in UGA facilities if they are wearing a registration tag. However, registration is entirely voluntary.

If you choose to register your service animal, please contact the DRC at 706-542-8719 to speak with a service animal coordinator about completing the registration process.

We are Moving Back to
Clark Howell Hall!

Moving Back Information Flyer

We will be back in Clark Howell Hall on Monday, September 25th. Please continue to report to the Business Services Annex until that date. 


We are so excited to announce our return to Clark Howell Hall on Monday, September 25th. We look forward to sharing our newly renovated space with you! If you have any questions, please see the following for more information:

General Questions:

  • Main DRC Phone: 706-542-8719
  • Main DRC Email: drc@uga.edu

Testing Questions:

  • Main Testing Office Phone: 706-542-7721
  • Main Testing Office Email: dstest@uga.edu 

Student Guidelines for C-Print

C-Print is a computer-aided speech-to-print transcription system that provides real-time access to some deaf and hard of hearing students.  A trained C-Print captionist is provided to produce text of the spoken information in class using a laptop computer with specialized software.  The text is then displayed simultaneously to one or more students by way of a laptop that is provided to them by the DRC. This allows the student to have real-time access to the information in class as well as a meaning-for-meaning transcript of the text for later use as notes. 

Notetaker Sign Up and Vendor Profile

Attention: You must receive notetaking assignments in AIM before registering for payment. To register for notetaking assignments, please visit our page on becoming a notetaker: How to Become a Notetaker.

If you have already received notetaking assignments in AIM, complete the Notetaker Sign Up Sheet and Vendor Profile above to receive payment. If forms are received by the DRC before the midpoint of the semester, payment will be issued between the midpoint of the semester and the end of the semester. Payment for summer session notetakers will be processed by the end of the final summer session. All forms must be completed in blue or black ink or typed.

Please contact the DRC at (706) 542-8719 with any questions or for help completing forms.

Notetaker Sign Up Sheet

  • All information on this form is required.
  • Your check will be mailed to the address provided on this form. This must be a long-term address and cannot be a residence hall or temporary address.
  • You will be paid $100 per semester for each course.

Return completed, signed forms to the DRC by using one of the following methods. Please note that submitting incomplete paperwork will delay payment processing.

Deliver to: Disability Resource Center in our location at Clark Howell Hall 

Mail to:
University of Georgia
Disability Resource Center
Clark Howell Hall
825 South Lumpkin Street
Athens, GA 30602

Email to: Eileen Moore *Please note that emailed forms must include signature.

Please Do Not Fax

Vendor Profile (May not be required if you have been a notetaker before.)

How to Load Notes into AIM

File Upload Instructions

File formats can be in either a PDF format file or a word document file. Handwritten notes (must be clearly legible) can be scanned and saved as a PDF file. Please note you should upload one file per lecture; so if you have multiple scanned pages for a lecture, combine them into a single file.

The format for the name of the file should be the course name (e.g. ANTH 1102) and Date (e.g. Sept 1).

If there are no notes for a class meeting, please load a file stating the reason “no notes for today” and the reason why (e.g. test day, field trip, professor canceled class).

Loading Notes into AIM 

Login to your Notetaker AIM Account

  • Go to: https://teton.accessiblelearning.com/UGA/
  • Select the Notetaker Portal Icon
  • Use your UGA MyID credentials to login.
  • Select the Notetaker Tab on the top left
  • Scroll down to the bottom of the page to view the details of the classes that you are assigned as the notetaker.
  • Under file information select the class you want to upload notes for, select the week and the day the notes are for and click on “Choose File” to select the file to upload, then click upload notes.

Scanner Locations on Campus

The DRC Front Office staff can Scan notes for notetakers

Zell Miller Learning Center: (small portable ones next to the computers)

  • Third floor, in the 3 East wing
  • Third floor, in the 3 West wing
  • Third floor, in 3 Central
  • Fourth floor, in the 4 East wing
  • Fourth floor, in the 4 West wing
  • There are also Scanners in the WEPA Center

Main Library:

  • 2 networked print stations and 1 WEPA, 2 ScannX scanners, 2 flatbed scanners in computer area, front right of first floor
  • 1 networked print station and 1 WEPA in collaborative study room, back of first floor
  • 1 WEPA, fourth floor collaborative study space
  • 1 photocopier on right of front floor, where the old and new buildings meet
    • Photocopiers on most other floors, opposite elevators

Science Library:

  • Main (2nd) Floor: 3 networked print stations and 1 WEPA, 2 ScannX scanners, 2 flatbed scanners

Curriculum Materials Library:

  • located in Aderhold Hall offers a photocopier/scanner

Music Library:

  • located in the School of Music has a photocopier that can also scan.

Vet Med Meeting Room:

  • one WEPA kiosk and one ScannX scanner

Carnegie Library:

  • at the UGA Health Sciences Campus has one WEPA kiosk and one ScannX scanner

Smartphone Apps

There are a variety of free apps that can use the camera on your phone to create pdf files. Please note notes must be in one PDF file for the day. Please be considerate of the quality of the scanned document and remember that you should upload one file per lecture; so if you have multiple scanned pages for a lecture, combine them into a single file. 

iFiles Converter Lite

PDF Converter

DocAs Lite

Image to PDF converter

iPhone Scanner App

Genius Scan 

How to Become a Notetaker
NEW Fall 2017

Starting Fall 2017, students can sign up via our online portal to register as a notetaker. 


Step 1: Register online 

The first step to becoming a notetaker is to register online through the DRC Online Notetaker Portal . Select "Sign Up as a Notetaker." You will be prompted to enter in your UGA MyID and password (the same that you use for your UGA email and Athena).

Step 2: Enter schedule

You will need to have your complete schedule printed or open in another window with course information and the course CRNs. 

Step 3: Review Notetaker Contract

Please read your notetaker contract carefully, as it outlines important information and your payment information. 

Step 4: Submit registration and wait for matching confirmation email

If you are identified as a "match" for a class, you will receive an email from the DRC to confirm the assignment. 

Step 5: Upload notes to online portal

Once you have received assignments, you may then upload your notes into the DRC Online Portal. Please click here for instructions on uploading notes to the DRC AIM portal: Upload Instructions

Step 6: Fill out Notetaker Sign Up and Vendor Profile

Once you have received assignments, please complete the Notetaker Sign Up Sheet and Vendor Profile. Instructions can be found here: Instructions for Sign Up and Vendor Profile

Notetaking Policies

Student Guidelines for Notetakers

The purpose of the notetaker accommodation is to ensure you are receiving additional notes from classes.  Please continue to take your own notes and incorporate with the notes from the notetaker.  These notes are for your personal use only; do not distribute them to other students.

Regular class attendance is required to receive this accommodation.  Your notetaker is not obligated to provide you with notes during your absence unless you have made prior arrangements approved by the DRC.  Notify your DRC coordinator immediately if you drop or withdraw from the class.

To request a notetaker for a class, eligible students should sign into their DRC AIM Online portal to submit their accommodation requests and select the notetaker accommodation. Students will be notified via their UGA student email account when a notetaker has been recruited and will access the notes through the DRC AIM Online Portal.

Once you receive notification that a notetaker has been recruited, login to your DRC AIM Online Portal and select "Notetaking Services" under the My Accommodations box on the left side of the page to access notes posted by the notetaker. If you have concerns about your notetaker or how to access the notes, contact your DRC coordinator immediately.   

If you receive notetakers as an accommodation, even if you are not actively using notetakers, you may not be a notetaker for another student.

Notetaking services are confidential.  This information should only be shared with your professor. 

Student Guidelines for Notetaking

Notetaking Services

Notetaking Policies

Notetaking Services

New for Fall 2017:

Notetaking services have shifted to the DRC AIM Online portal. Students submit accommodation requests via the portal and will receive an email with instructions once a notetaker has been recruited for the requested course. Visit Notetaking Policies for additional information.    

Students with disabilities may be accommodated with notetakers in their classes. Depending upon the student's disability-related limitations, notetakers serve to either supplement the student's notes or provide notes fully for the student. Usually, notetakers are students enrolled in the same classes as students whose disabilities necessitate this service. Instructors and disability coordinators will offer assistance in helping the student locate a notetaker.

Notetaker services are typically provided to students whose disabilities cause problems with manual dexterity, hearing, cognition, or attention.

Assistive Technology

Assistive Technology Lab

Assistive Listening Devices

Alternative Testing Policies

At the beginning of each semester

1. Utilize priority registration to avoid time conflicts if you receive extended time as an accommodation. The DRC Testing Accommodations Office is not responsible if you are late or miss a class due to your testing accommodations

 

2. Meet with your instructors to discuss testing accommodations. Students and instructors are encouraged to arrange testing accommodations within the department to insure better student access to instructors. If accommodations cannot be made within the department, students need to complete a Test Accommodations Request for each class.

 

3. Students testing within the department do not need to complete and submit a Test Accommodations Request.

 

4. Contact your disability coordinator immediately if a difficulty arises when discussing testing accommodations with your instructor.

 

5. Tests must be scheduled with the Disability Resource Center Testing Office 3 business days before the first scheduled test, and two weeks before the first day of final exams.

 

6. Exams are administered based solely on the information provided on the Test Accommodations Agreement completed by the instructor. Students will be allowed to use only the materials indicated. If you need to make arrangements to start a test at a different time than the rest of the class, the instructor must approve the adjusted start time in writing via email to the Testing Office (dstest@uga.edu).  

 

7. Exams must be scheduled within the hours of 8:00AM-7:00 PM Monday-Thursday and 8:00AM-5:00PM Friday. Final exams can be scheduled from 8:00AM-10:00PM.

 

8. Arrange for reader services for specialized test materials such as foreign languages, charts, or illustrations in advance with the instructor and your disability coordinator.

LATE EXAM REQUESTS: Please note that all late exam requests will be reviewed on a case-by-case basis by the Testing Accommodations Office staff.

 

On the day of the test

1. Arrive on time to the Testing Accommodations Office for your test. You may start up to ten (10) minutes early and 20 minutes late, but your end time will not change.

 

2. Be prepared to show your UGA ID.

 

3. Students are not permitted to study during examination appointments.

 

4. Bring and use only the materials indicated by the instructor on the Test Accommodations Agreement. Leave all non-testing materials in the lockers outside of the Testing Accommodations Office. The DRC is not responsible for lost or stolen items.

 

5. No testing materials are allowed outside the testing room during the exam period.

 

6. If you need to use the restroom, please leave all of your materials in the testing room and notify the testing office when you leave and return. Five minutes is considered a reasonable break length. Breaks longer than five minutes may be reported to the instructor.

 

7. The Testing Accommodations Office is closed when the University is closed. All testing appointments will be rescheduled. The student and instructor can reschedule tests via dstest@uga.edu or by calling the Testing Accommodations Office when the University reopens.

 

8. Advise the proctors of any personal or medical needs that may arise during testing prior to the beginning of the exam, and notify the proctor immediately should you encounter any difficulty during your test.

 

9. The DRC Testing Accommodations Office will use students’ UGA email addresses for official correspondence.

 

10. Students are expected to abide by the UGA Honor Code (http://www.uga.edu/honesty/) and the UGA Student Code of Conduct (www.conduct.uga.edu). All testing is monitored and recorded by closed-circuit television and computer screen monitoring software.

 

NOTE: The DRC is responsible for providing reasonable accommodations in a timely manner. Failure to adhere to the above guidelines may impact the DRC’s ability to provide testing accommodations.

 

Any questions related to this accommodation should be directed to your DRC coordinator.

Contact the Testing Office

Testing Accommodations Office
205 Clark Howell Hall 
Athens, GA 30602

Phone: (706) 542-7721
Fax: (706) 542-8489
Email Test Accommodations Office

Trisha Barefield, Coordinator of Accommodated Testing
Email Trisha Barefield

Tori Whitaker, Accommodated Testing Specialist
Email Tori Whitaker

Testing Accommodations Office Hours
Monday - Thursday 8:00am - 8:00pm
Friday 8:00am - 5:00pm 

Scheduling Tests at the DRC

Alternative Testing 

Testing services are provided for students with disabilities who need specific testing accommodations, including a low-distraction testing environment, extended testing time, scribe services, large print tests, use of a word processor, and the use of assistive technology. Instructors are encouraged to offer testing with proper accommodations within the department to ensure the student access to the instructor. When testing in the department is not possible, the student may receive accommodations at the Testing Office in the Disability Resource Center.

Scheduling Instructions

To schedule an exam through the DRC Test Accommodations Office, students should complete the following steps:

  1. Sign into the AIM Student Portal.
  2. Select "Alternative Testing" under My Accommodations sidebar
  3. Select the course from the dropdown menu under Alternative Testing Contracts and select the Schedule an Exam button
  4. Enter the time and date of exam, the alternative testing accommodations you plan to use on the test, and the type of test
    1. Exams should be scheduled at the same date and time as the class. If you need to take the exam on a different day or at a different time, your instructor will need to approve that request and submit their approval in writing to the Testing Office. This approval can be emailed to dstest@uga.edu. 
    2. Exams must be scheduled at least 3 business days prior to the exam date. Final exams must be scheduled two weeks before the exam date. 
    3. Please note: Late exam requests will be considered on a case-by-case basis. 
  5. Once you have entered in your information, select Add Exam at the bottom of the page
    1. You will receive an email confirmation that you have submitted the exam request and it will be listed under the Alternative Testing Contracts page 
      1. If you do not receive an email confirmation, double check that the exam was submitted and re-enter if needed. 
  6. You'll need to complete a request for each exam that you are scheduling.
  7. Be proactive and schedule your exams as soon as you can. 
  8. If you need to modify or cancel your requests, you may do so by following the same steps and selecting "Modify Exam Request" 

Please contact the DRC Test Accommodations Office or your coordinator with any questions about the test scheduling process.

If the student makes arrangements to receive testing accommodations with the instructor in the department or classroom, it is not necessary for the student to submit an Alternative Test Request via AIM.

The video above provides step-by-step instructions on how to schedule a testing appointment in AIM. If you have further questions, please contact the Test Accommodations Office. 
 

Contact the Testing Office

Testing Accommodations Office
205 Clark Howell Hall 
Athens, GA 30602

Phone: (706) 542-7721
Fax: (706) 542-8489
Email Test Accommodations Office

Trisha Barefield, Coordinator of Accommodated Testing
Email Trisha Barefield

Tori Whitaker, Accommodated Testing Specialist
Email Tori Whitaker

Testing Accommodations Office Hours
Monday - Thursday 8:00am - 8:00pm
Friday 8:00am - 5:00pm 

Student Guidelines for Alternative Testing

Contact the Testing Office

Testing Accommodations Office
205 Clark Howell Hall 
Athens, GA 30602

Phone: (706) 542-7721
Fax: (706) 542-8489
Email Test Accommodations Office

Trisha Barefield, Coordinator of Accommodated Testing
Email Trisha Barefield

Tori Whitaker, Accommodated Testing Specialist
Email Tori Whitaker

Testing Accommodations Office Hours
Monday - Thursday 8:00am - 8:00pm
Friday 8:00am - 5:00pm 

Interpreters

Interpreter Services, Policies, and Guidelines

Interpreter Requests

Sign language interpreters at UGA are professionals that facilitate communication between hearing individuals and Deaf or hard-of hearing students.  Interpreters must be able to listen to another person’s words, inflections and intent and simultaneously render them into a visual language of signs using the mode of communication preferred by the Deaf consumer.  The interpreter also must be able to comprehend the signs, inflections and intent of the Deaf consumer and simultaneously speak them in articulate English.  Interpreting is conducted in a variety of settings such as academic classes, lectures, meetings with faculty and staff and other University-sponsored events. Interpreters have to understand the cultures in which they work and apply that knowledge to promote effective cross-cultural communications.  To this end, UGA interpreters consult with faculty and staff regarding the role of interpreters in the classroom, and to obtain information about the subject and the setting of the course that is to be interpreted.

Interpreter Requests

Students Registered with the DRC

Students registered with the DRC requesting an interpreter for an academic related activity outside of class should follow the Interpreter Services, Policies, and Guidelines.


Staff, Faculty and General Public

The Disability Resource Center (DRC) provides sign language interpreter services for UGA students who are registered with the DRC and have interpreter services as an approved academic accommodation.  These interpreter services are provided for academic related activities only.  If interpreters are needed for the staff, faculty, or the general public, or if the event is not academic in nature, University departments can hire interpreters through the following agencies. 


Interpreter Agencies

Sign Language Interpreting Specialists (SLIS)                     770-531-0700            

Georgia Interpreting Services Network (GISN)                    404-521-9100

Absolute Quality Interpreting (AQI)                                     813-785-1214

It is recommended that interpreters be hired as early as possible to ensure their availability.  An access statement can be added to event literature to help facilitate this.  Sample access statements can be seen here.

For more information about each unit’s responsibility for providing equal access, contact UGA’s ADA/Section 504 Coordinator,  Janyce Dawkins-  edawkins@uga.edu

Transportation Assistance

Transportation Services

Disability Parking

Student Guidelines for Captioned Media

Procedure for Obtaining Captioned Media Accommodations

DIY Resources for Captioning Online Media

DIY Resources for Captioning Online Media

 

Creating Closed Captions for YouTube

YouTube offers multiple methods for captioning user uploaded videos through the Video Manager.

•          Google Support: Adding Captions to YouTube Videos

 

Creating Closed Captions with Amara and Overstream

Amara.org and Overstream.net are two websites that offer free applications through which users can subtitle or closed caption other users’ videos uploaded to YouTube and Vimeo.

•          https://www.amara.org/en/

•          http://www.overstream.net/

Please contact the Disability Resource Center at (706)542-8719 if you have any questions or concerns about providing captioned programming.

Survey of News Sources for Captioned Media

Wall Street Journal/Barron’s Videos

Mozilla: Player does not have CC button.

Chrome: Player has CC button. Most videos captioned. Font resizes larger when opened in full screen.

TIME

Chrome and Mozilla: Most videos captioned. Captioned if CC button is present. Select English and move cursor out of player. Will need to select English with each video. Font resizes larger when opened in full screen.

MSNBC

Chrome and Mozilla: Most videos on front page have captions but player settings have to be changed. There is a timing delay that can’t be avoided.

The player defaults: To black text >> Change to White or Yellow

                         To padding at 100% >> Change to 0%

Once settings changed captions display and will for next video played.

CBS News

Chrome and Mozilla: Videos have CC button but won’t know if there are captions until played. Select CC button, On, then X out. Font will resize to larger when opened full screen. Timing is in sync.

Fox News

Captions are available for most videos through settings “gear” icon. Select Closed Captioning On and Apply. Font does not resize to larger when opened in full screen. There is a timing delay that can’t be avoided.

Bloomberg

Chrome and Mozilla: Occasionally videos have captions when then do there is a CC button in the player. Otherwise there is no CC button. When there are captions the font does resize to larger when full screen. There is a time delay.

CNN

Occasionally videos have captions. If player doesn’t have CC button then no captions. If player has CC button can try but may not have captions. On the rare chance that there are captions they do resize to larger in full screen.

NEWSY

Chrome and Mozilla: Videos don’t have captions so can’t be used in classroom. But transcript of video is below so can be used at home as supplemental material.

ABC News

Chrome and Mozilla: Most videos don’t have captions. No CC button in player.

New York Times

Chrome and Mozilla: Videos don’t have CC button and don’t have captions.

Washington Post

Chrome and Mozilla: Videos don’t have CC button and don’t have captions.

 

Entertainment Shows with Political Commentary

 

The Late Show with Stephen Colbert

Chrome and Mozilla: Clips and Episodes are captioned. Toggle captions ON and X out. Timing is accurate.

The Daily Show

Chrome and Mozilla: Clips and episodes are captioned. Click on CC button to turn on. Timing is accurate. Unfortunately the font doesn’t resize when full screen.

Full Frontal with Samantha Bee

Chrome and Mozilla: No captions and no CC button in player.

Resources for Using Captioned Media in the Classroom

Captioning provides access to videos by displaying auditory information in printed form on the screen, which gives students who are Deaf or Hard of Hearing equal access to your class.

Sign language interpreters or C-Print captionists are not suitable substitutes for captioned media. An individual cannot adequately attend to both the video and interpreter/captionist simultaneously.

Obtaining Streaming Captioned Media

Video programming produced for broadcast must by law contain closed captions when reposted online whether full-length or clips. If using an online video that recently aired for broadcast, please check for availability of closed captions.

  • Broadcast news sites are required by law to offer captioned videos clips taken from their broadcast feed. Here is a survey of news services indicating which consistently provide closed captions: Survey of News Sources for Captioning
  • YouTube can be searched using “,cc” after the topic of interest.
  • TED Talks offer a wide variety of subtitles tracks on their site. The YouTube link may not have captions so go to the TED site to find the captioned version.
  • Films on Demand (found in UGA's library website) offers streaming video for over 7,000 educational films broken into segments for easy viewing. All films are captioned.
  • Kanopy (also through UGA’s library) is another site streaming full length educational and documentary programs that are captioned.
  • If you pay for Hulu, Amazon Prime or Netflix, full-length television episodes and films are captioned.
  • PBS offers full-length shows with captions if you are a member.
  • Amara.org is a crowd source captioning site for online videos from YouTube and Vimeo. You can browse for already captioned videos.

YouTube’s “English (auto-generated)” Captions are not sufficient for providing equal access. Look instead for “English” in the top left corner. This would be captions uploaded by the user instead generated by voice recognition software.

You can also add captions on your own using Amara or Overstream.

Choosing or Ordering DVDs

Most video programming produced for broadcast must by law contain closed captions. If using a video, whether copied or online, that was originally produced for broadcast, please check for availability of the original video with closed captions. Often, the hardcopy of the video may be available for checkout at the UGA Library:  https://gil.uga.edu/.

  • The Center for Teaching and Learning has access to a media catalog that covers a multitude of subjects. You may be able to obtain a captioned DVD that presents the information you are targeting.
  • When purchasing new media, check to see if a closed captioned version is available. Closed captioning is often indicated with a small “CC” symbol or if on Blu-ray as Subtitles for the Deaf and Hard of Hearing (SDH).
  • Ask textbook publishers if closed captioned versions online videos are available.

Checking for Closed Captions

It is a good idea to check your media on the device that will be used for classroom playback.

Playing a DVD on Computer: Not all media players support closed captions. Windows Media Player and Quicktime will display captions but the settings will need to be changed to allow for caption playback. If captions do not appear even after the setting has been turned on, there is not a closed caption track available for the DVD.

Video Playback with Closed Captions in Class: Not all Blu-ray Players support closed captions. If the classroom you are using has a Blu-ray player, use the computer’s disc drive instead. To view closed captions on VHS, there must be a closed caption decoder installed in the projector. Contact CTL (542-1582) to acquire the VHS player and caption decoder.

Survey of News Sources for Captioned Media

Faculty Guidelines for Captioned Media

Captioned Media Guidelines

Resources for Using Captioned Media in the Classroom

DIY Resources for Captioning Online Media

Faculty Accommodation Guidelines

Accommodations with faculty guidelines are provided here. Please refer to the Faculty Notification Letter provided for each student for specific accommodation requests. For student guidelines, please click here: Accommodation Guidelines for Students


Alternative Testing Accommodations 

Classroom Accommodations

Interpreting and Captioning Accommodations

Temporary Accommodations

Student Accommodation Guidelines

The following represent some common accommodations available through the Disability Resource Center; however, this is not an exhaustive list. Accommodations are determined based on the collaborative process between each student and their DRC coordinator. For faculty guidelines, please click here: Accommodation Guidelines for Faculty.


Alternative Testing Accommodations 

Classroom Accommodations

Interpreting and Captioning Accommodations

Housing Accommodations

Transportation Assistance

Course Related Accommodations

Temporary Accommodations

Procedure for Course Substitutions

Procedures for Core Math and Foreign Language Substitutions for Students with Disabilities

Students will:

  1. Register with the Disability Resource Center (DRC) by completing the on-line application and submitting appropriate documentation to the DRC.
  2. Meet with assigned DRC coordinator to discuss requested accommodations. It is important that the student discuss their history of academic learning in relation to learning the course he/she is requesting a substitution.

DRC will:

  1. Review the student’s documentation to determine if the disability significantly impacts the ability to learn the subject or if using accommodation(s) could lessen the impact of learning a foreign language.
  2. If a course substitution is deemed appropriate, the DRC will provide a letter of support to the specific department or committee.

a.  For a Foreign Language Substitution:

    A letter of appeal will be written to the Director of Student Academic Support in Franklin College of Arts and Sciences or the Dean of the student’s college. Once approved, the student, in consultation with their academic advisor, will then select substitute courses from the approved list of courses. Students will need to submit the Franklin College’s Foreign Language Substitution Course Form to the Graduation Certification Office located in room 130 Memorial Hall to receive the final approval for the foreign language substitution

b.  For a Core Math Substitution:

This appeal will begin with your assigned DRC coordinator who will lead you through the process.  The Directors of the regional RCLDs (Regents Center for Learning Disorders) will review documentation (submitted by student’s coordinator) to determine if the student is eligible for a core math substitution. If eligibility is determined, then a UGA-level committee (comprised of DRC staff members, the department of mathematics, the school or college of the petitioning student) will determine if:

 

(1) the core mathematics requirement represents an essential component of the student’s program of study, and (2) whether or not the substitution will result in a fundamental alteration to the program of study.  

 

If the core math substitution is approved at the UGA-level, the committee with submit the letter of appeal with their recommendations to the Educational Affairs Committee (EAC) for their approval. The EAC will notify the student of their decision. Please note that this process may take up to one semester to complete.

 Note:            If you want to appeal the decision of the EAC, the appeal letter should be directed to:

Educational Affairs Committee

Office of the Senior Vice President for Academic Affairs and Provost

University of Georgia

203 Administration Building

Athens, Georgia 30602-1651

Faculty Guidelines: Testing Overview

Instructors are responsible for providing proper testing accommodations for students registered with the Disability Resource Center (DRC) who are eligible to receive testing accommodations. If instructors are unable to provide accommodations, tests can be administered at the DRC Testing Accommodations Office (205 Clark Howell Hall) as a service to instructors. Whether tests are administered at the DRC, the department, or the classroom, instructors are key participants in the accommodations process.

If the instructor cannot provide accommodations within the department, the instructor can fill out a Testing Agreement by following the link included in the Notification of Accommodations email. Only one agreement needs be filled out per class section. If an instructor would like to use the same agreement for multiple sections, they can contact the Testing Accommodations Office at dstest@uga.edu and ask that the agreement be copied to multiple sections.

When filling out the Testing Agreement, it is important for instructors to include the following:

  • The time and date the student must take the exam
  • The amount of time the regular class will receive for the exam
  • What, if any, materials are allowed for use during the exam
  • The name and number of the type of Scantron, if any, to be used on the exam
  • Instructions for exam receipt and delivery
  • Any additional information our office needs to know about the exam

It is the responsibility of the student to sign into the online portal and schedule exam appointments. Students will only be allowed to schedule their exams during the class period unless otherwise specified by the instructor in writing (either in the agreement or in an email sent to dstest@uga.edu).

Instructors can access the AIM online faculty portal at the following link: DRC AIM Portal. In the portal, instructors can view a list of students who have requested accommodations in each class, the Notification of Accommodations letters for each student, any exam requests scheduled by the students, and the alternative testing agreement for each course. Instructors can also upload exams in the instructor portal.

If the exam involves a listening section or audio/visual portion, faculty members should make arrangements for the student to take these portions of the exam within the department.

When a reader or scribe accommodation is necessary for exams that involve specialized knowledge (i.e. foreign languages, upper level science/math classes), the instructor should call the DRC Testing Accommodations Office to make arrangements for an appropriate reader or scribe.

Exams can be emailed, uploaded to the faculty portal, picked up via DRC courier, or delivered to the DRC by the professor. We ask that faculty members submit tests to the DRC no later than 24 hours prior to the test appointment.

If any changes are made in the date or time of the exam, or in the materials allowed for the exam, the DRC must be made aware of these changes in writing (email will be acceptable) prior to the exam administration period.

The DRC Testing Accommodations Office does not copy tests or exams except during cases of believed academic dishonesty or other exceptional circumstances.

Please contact the Testing Accommodations Office at 706-542-7721 or the student’s Disability Coordinator if you have any questions or concerns.  

Temporary Relocation Information

Location map of Business Services Annex

Clark Howell Hall is undergoing a much needed renovation. The departments that reside in Clark Howell have temporarily relocated during the renovation. The relocation for each department is different, so please pay careful attention to where each department has moved.

Disability Resource Center
New Temporary Location: Business Services Annex, Building 0121 (near Downtown Athens)

Campus Transit: Get off at Tanner Building through Bus East Campus Express, North/South, and Russell Hall or get off at Business Services through Bus North/South and Russell Hall


For more information:

Disability Resource Center: drc.uga.edu / 706-542-8719 / drc@uga.edu

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Submit a Formal Complaint

The University of Georgia, the Division of Student Affairs, and the Disability Resource Center are dedicated to serving the needs of students. If concerns or complaints arise, we strive to address them in a timely and efficient manner.

If you would like to express a concern or complaint regarding any Disability Resource Center staff, service, or facility, please do so in one of the following ways:

Submit the concern or complaint in writing to:

Disability Resource Center
Attn: Concerns & Complaints
Clark Howell Hall
The University of Georgia
Athens, GA 30602

Submit a formal Complaint with Student Affairs

Send an email to Disability Resource Center

For more information about Student Rights and Responsibilities, click here.

The Student Code of Conduct is available here.

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Technology Accessibility and UGA EITS Policy

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Disability Resources

Attention Deficit Hyperactivity Disorder

Blindness and Visual Impairments

Brain Injury

Chronic Illness

Deaf and Hard of Hearing

Learning and Other Disabilities

Psychological/Psychiatric Disabilities

Technology and Accessibility

Miscellaneous

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Campus Resources

UGA Resources

Academic Calendar

Admissions

Aspire Clinic: 706-542-4486

Campus Transit: 706-369-6220

Campus Transit -Paratransit: 706-369-6220

Career Center: 706-542-3375

Center for Counseling and Personal Evaluation: 706-542-8508

Counseling and Psychological Services (CAPS): 706-542-2273

Dean of Students/ Student Life Programs: 706-542-7774

Division of Academic Enhancement: 706-542-7575

Food Services: 706-542-1256

Office of Student Financial Aid: 706-542-6147

Parking Services: 706-542-7275

Psychology Clinic: 706-542-1173

Recreational Sports: 706-542-5060

Student Affairs: 706-542-3564

UGA Library: Disability Services

  • Main Library: 706-542-3256
  • Science Library: 706-542-4535
  • Miller Learning Center: 706-542-4673
  • Special Collections Library: 706-542-7123

Student Care and Outreach: 706-542-7774

University Health Center: 706-542-1162

University Housing: 706-542-1421

University Police Department:

UGA Speech and Hearing Clinic: 706-542-4598

University Testing Services: 706-542-3183

Community Resources

Athens Transit: 706-613-3432

Athens Transit ("The Lift"): 706-613-3435

Community Connection of Northeast Georgia: Dial 2-1-1 or 706-353-1313

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Procedure for Obtaining Furniture-related Accommodations

Procedure for Obtaining Accessible Desks, Stools, Chairs, or Other Furniture-related Accommodations

Student Responsibilities:

  1. Register with the Disability Resource Center by following appropriate DRC procedures.
     
  2. Utilize priority registration when registering for classes.
     
  3. Meet with assigned disability coordinator to review class schedule and discuss furniture needs at least four weeks prior to each semester.
     
  4. Notify your assigned disability coordinator if the requested furniture is not available or if it has been moved or broken. Please allow two to three days for placement of furniture.

Disability Resource Center Responsibilities:

  1. Determine if the student's request is an appropriate accommodation under the American with Disabilities Act (ADA) during the interdisciplinary team meeting.
     
  2. Coordinate furniture-related accommodations for students through the DRC Room Accommodations Coordinator.

Note: Students who do not take advantage of priority registration cannot be guaranteed immediate access to accessible furniture. In some cases it may take up to three months to order and secure the necessary furniture. Pre-planning is imperative.

Revised November 2008

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Disability Parking

UGA Parking Services – 706-542-7275
 
Disability parking on campus requires both a valid UGA permit with disability validation as well as a valid state issued disability placard or license plate.  You may obtain eligibility by registering your state issued placard or license tag information on your online parking account.  Instructions on how to do this are available on the Parking Services Disability Parking page.

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Fire Safety Information

Important things to consider concerning what you should do during a fire:

  1. Where are the exits?
    Get to know the facilities where you live and attend classes, and the path that you may have to use in an emergency.
     
  2. Are there designated places of refuge?
    Since no one knows where a fire might start, there are very limited areas of refuge. The safest place to be is in an enclosed stair, which has an exit directly to the outside. The stairway provides a separation from the fire and allows rescuers an avenue to you. This is especially true in high rise buildings. You should limit your use of high rise buildings, especially late at night when the building are sparsely occupied. Devices to assist with rescue, called "Evac-chairs" have been installed in 29 of the most commonly used buildings on campus. These chairs are for use by rescue personnel, and their locations are known to rescuers. The Athens-Clarke County Fire Department rescue truck, stationed at the downtown station, responds to all emergency calls to campus and is equipped with one of the "Evac-chairs". Closed doors also prevent rapid spread of fire. Close all doors behind you, between you and the fire, and especially the stair doors.
     
  3. What phone number do I call for help?
    If you use a campus phone, you must dial a 9 before the number, this includes the 911 emergency services. If using a public phone not on the campus system, you can call 911 directly. The other number to call is 542-2200 for the University Police Department. If you become trapped in a room and there is a phone, call both of these numbers and tell them exactly where you are.
     
  4. What do I do if there is no phone in the room and I am trapped?
    Get to a window, open it if you can, and hang something out the window that is noticeable. If you cannot open the window, break it if possible. Wet yourself if possible. If there is a sprinkler in the room, and the room is getting smoky and hot, set off the sprinkler and stay under it. Cover yourself with water or damp towels if possible.
     
  5. When are fire drills and how should I participate?
    Unannounced fire drills are held in academic buildings, and in Residence Halls every semester. You should participate by going to a stair landing and requesting assistance or exiting the building, if it is accessible to egress. Elevators usually are recalled automatically to the main exit floor and should not be used in drills or under real emergency conditions. There are some buildings, however, such as the journalism building, which has an exterior elevator that can be used in emergencies because they are separated from the building.
     
  6. With whom do I discuss fire safety or special accommodations? Can I tailor an evacuation plan to my individual needs?
    Call the Fire Safety Office at 542-5627, or the Disability Resource Center in Clark Howell Hall at 542-8719.

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Evacuation Chair Locations

  • Aderhold Hall: 3rd floor south, across from offices 315-318 (Carlton Street side)
  • Aderhold Hall: 4th floor north, across from room 402 (Green St. side)
  • Aderhold Hall: 5th floor south, across from offices 547-551 (Carlton Street side)
  • Aderhold Hall: 6th floor north (top), across from room 601 (Green St. side)
  • Biological Sciences Bldg: 2nd floor north, across from Janitor's closet and room 201 (Field St. side)
  • Biological Sciences Bldg: 5th floor east, across from room 546 (Cedar St. side)
  • Biological Sciences Bldg: 8th floor west (top), across from room 807 (Cedar St. side)
  • Boyd Graduate Studies Bldg: 8th floor east (top), by the Animal Quarters (DW Brooks Mall side)
  • Brooks Hall: 4th floor north (Herty Dr. side)
  • Brooks Hall: 4th floor south
  • Caldwell Hall: 6th floor south (top) (Herty Dr. side)
  • Chemistry: 6th floor west (top), by elevator (Cedar St. side)
  • Chemistry: 6th floor east (top) (Field St. side)
  • Clarke Howell Hall: 2nd floor north (top)
  • Forest Resources 1: 3rd floor north (top), across from room 306 (DW Brooks Mall side)
  • Forest Resources 3: 5th floor south (top) across from room 513
  • Geography/Geology Bldg: 3rd floor (top) west end, elevator (Cedar St. side)
  • Health Center: 3rd floor (top) north/east (back of the building)
  • Journalism: 5th floor west (top) (Sanford Drive side)
  • Law Library Annex: 2nd floor (west) in between elevator and automatic doors
  • Leconte Hall: 2nd floor (north) stairwell closest to lift
  • Life Sciences: 5th floor (top - east) Pod-A Biochemistry
  • Life Sciences: 5th floor (top - west) Pod-C Genetics
  • Main Library: 4th floor (east) outside stairwell by water fountains
  • Main Library: 7th floor (top - east) outside stairwell by water fountains
  • Miller Plant Sciences Bldg: 3rd floor (west) (DW Brooks Mall side)
  • Park Hall: 3rd floor (top - west) (Baldwin St. side)
  • Psychology Bldg: 6th floor (top - north) (Baldwin St. side)
  • Sanford Hall: 3rd floor (top - east) (Herty Dr. side)
  • Science Library: 4th floor (top - east)
  • Miller Learning Center: 4th floor (top - east-south)
  • Tate Center: 2nd floor (central - mezzanine) Campus Life office

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Transportation Services

On Campus
UGA Campus Transit  - 706-369-6220 
All of the UGA buses are accessible, either by ramp or lift.   In addition, there is a curb-to-curb van (Paratransit) that is available to transport eligible passengers with disabilities.
 
Off Campus
Athens  Transit - 706-613-3430
“The Bus”
Athens Transit provides wheelchair accessible service on all of the routes, and on every Athens Transit bus.
 
“The Lift”
Athens Transit offers services for eligible students who have an impairment that prevents them from using the Athens Transit’s The Bus service.  Please contact The Lift regarding the application process. 

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Classroom Relocation Procedure

Student Responsibilities:

  1. Register with the Disability Resource Center by following appropriate intake procedures.
  2. Schedule an appointment to be advised by your academic advisor at the beginning of each semester.
  3. Utilize priority registration when registering for classes.
  4. Meet with assigned disability coordinator to review class schedule at least four weeks prior to each semester in order to determine what classes need to be relocated.
  5. Inform your assigned disability coordinator immediately if any changes in your class schedule or problems with classroom accessibility arise.

Disability Resource Center Responsibilities:

  1. Determine if the student's request is an appropriate accommodation under the American with Disabilities Act (ADA) during the interdisciplinary team meeting.
  2. Submit relocation request to respective department. If the department cannot relocate the classroom the DRC will contact Campus Reservations to locate an accessible location.
  3. Work with department heads to explore alternative solutions if relocation cannot be achieved due to size of class or other extraneous factors.
  4. Notify student of classroom relocation.

Note: Students with mobility impairments are encouraged to utilize priority registration so every effort can be made to ensure the appropriate accommodations are provided. Students who do not take advantage of priority registration cannot be guaranteed accessible classrooms.

Revised November 2008

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Campus Accessibility

Program Access for Inaccessible Buildings

Evacuation Chair Locations

Fire Safety Information

Classroom Access:

Most classrooms are accessible, however, if there is a problem or concern with access to a class, students should follow the Classroom Accessibility Procedure to have classes relocated in a timely manner.

Program Access:

Most programs and services on campus are accessible. However, if there is a problem or concern about access to a particular program, students should first contact the program to request relocation. If necessary, contact the Disability Resource Center for assistance or see this page for Program Access for Inaccessible Buildings. Questions about accessible seating for athletic events call (706)542-9053.

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Service Animal Policy Links

Below are links to a number of policies specific to certain campus departments. If you have questions about these policies, contact the department directly or consult the Equal Opportunity Office.

If your department has a service animal policy that you would like included in this list, please email your information to: Disability Resource Center

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Service Animal Policy - Frequently Asked Questions

Why did UGA institute a policy for service animals?
Georgia state law requires trained service animals and service animals in training to be treated with the same rights to public access.

The Service Animal Policy was implemented at UGA to preserve the rights of Handlers and Partners and to promote the safety of service animals.

What is a Handler? What is a Partner?
A Handler is someone who uses a service animal to assist them with a disability as defined by federal law. A Partner is someone who accompanies dogs being trained to be service animals for Handlers.

What animals must be registered?
All student Partners must register their service animal through the Disability Resource Center. Handlers may also choose to register their service animals.

What is the process for registering a service animal on campus?
All student Partners register their service animals in training through the Disability Resource Center (DRC). The first step is to complete the Service Animal and Partner Registration Form and call the DRC at (706) 542-8719 to schedule a registration appointment. At the registration meeting, the student will receive a copy of the Service Animal Policy and a tag to be placed on the animal's collar to show that the animal has been registered.

Student Handlers are not required to register their service animals, but if they choose to do so, they should contact the Disability Resource Center at (706) 542-8719 for registration information.

Faculty, Staff and Administrators who choose to register their trained service animals should contact the Office of Faculty and Staff Relations (FASR).

How can I know if a Handler or Partner has registered their service animal? 
Handlers are not required to register their service animals, but may choose to do so. If you are not sure if an animal is a service animal, you may ask two questions: (1) is the dog a service animal required because of a disability, and (2) what work or task has the dog been trained to perform?

If the dog is not a service animal, you may ask if it is a service animal in training and ask to see its registration tag. If it is a service animal in training and has not been reigstered, instruct the student partner to contact the Disability Resource Center to register.

Where can I find the Service Animal Policy?
The UGA Service Animal Policy can be found on the Equal Opportunity Office website.

As a faculty member, what should I do if a service animal is disrupting my class?
Please address your concern with the student Handler or Partner requesting that they address the disruptive behavior. If the student is unable to control the animal, faculty and staff members may ask the student to remove the animal. The policy states "Handlers and Partners are required to remove a Service Animal that is unruly or disruptive (e.g. biting or attempting to bite, barking, running around, jumping at or up on people or other excessive physical activity that goes beyond repositioning itself on the down stay), or may be directed to do so by any UGA faculty or staff member."

In addition, the policy states that "A Handler or Partner with a Service Animal that appears to be ill may be asked to remove the Service Animal from UGA Facilities by UGA faculty or staff".

If you have discussed your concern with the Handler/Partner and the issue persists, you may wish to contact the Equal Opportunity Office (EOO) to determine the most appropriate next steps or to report a policy violation. You may use the EOO's online form to make a report or request information.

What should I do if I observe a service animal urinate, defecate or vomit in a building and their handler/partner does not clean it up?
If you observe a Handler or Partner not clean up after their service animal, please bring your concern to their attention. The policy states that "the Handler or Partner is responsible for immediately and properly cleaning up and disposing of any bodily fluids or solid waste from the Service Animal whether indoors or outdoors".

The policy goes on to state that Handlers and Partners are responsible for the removal of any "liquid and solid wastes and disposal of the same". Finally, "Handlers and Partners are required to have in their possession at all times when accompanied by their Service Animals appropriate and sufficient cleaning materials and disposal bags whenever their Service Animals are present on UGA Facilities".

As a point of clarification, service animals are trained to relieve themselves on pavement in the event that they are assigned to a Handler that lives in a city or other area where there is little or no green space available to the animal.

If you find bodily fluids or waste from an animal but the Handler/Partner is not present, please report it to a building manager or the custodial staff for cleanup. You may also contact the Facilities Management Work Order Desk at 706-542-7456 for clean up.

Also, if the incident happens repeatedly with a Handler/Partner, or repeatedly in the same location, you may wish to report this through the EOO Online Form.

As a handler/partner, is there someone I can talk with if I feel I am being mistreated due to having a service animal?
Handlers and Partners can contact the Equal Opportunity Office for consultation and support.

As a handler/partner, can I appeal the prohibition of my service animal in a specific location? If so, how?
If you believe that your service animal should receive access to a location prohibited by the policy or by a specific department or building, please contact the Equal Opportunity Office. Please plan to discuss the location, reason you and the service animal should receive access to the location, and the ways in which neither you nor the service animal are in danger or face concerns about safety or hygiene.

What can I do if I observe an aggressive service animal? (dog fight, biting, growling, etc.)
You can report the name of the Handler or Partner or the registration number for the service animal to the Equal Opportunity Office. The registration number for the service animal is located on the UGA tag attached to the animal's collar or can be requested from the Handler or Partner. You may also report the incident through the EOO Online Reporting Form.

What can I do if I observe a service animal being mistreated?
If you believe that a registered service animal is being mistreated, you can report that through the EOO Online Reporting Form. You will need the name of the Handler or Partner or the animal's registration number and be able to describe how you believe the animal is being mistreated. The registration number for the service animal is located on the UGA tag attached to the animal's collar or can be requested from the Partner.

What can I do if a service animal is bothering me?
It is important to understand that service animals have a job to do aiding people who have a disability. Legally the animals are allowed to be on campus, in restaurants, shopping malls, on buses, and other locations where they can be of most use to their Handler. While in training, it is important for the service animal to experience many different settings, moving vehicles, loud and quiet environments, and many types of people. The more experience the dog gains while in training, the more effective they will be for a future Handler.

If you find that you are unable to tolerate the behavior of the service animal, please discuss your concern with the Handler or Partner and determine what solution(s) can be found.

What do I do if I find out that a service animal is not registered on campus? (Or I want to report another Service Animal Policy violation?)
Handlers are not required to register their service animals, but may choose to do so. If you are not sure if an animal is a service animal, you may ask two questions: (1) is the dog a service animal required because of a disability, and (2) what work or task has the dog been trained to perform?

If the dog is not a service animal, you may ask if it is a service animal in training and ask to see its registration tag. If it is a service animal in training and has not been reigstered, instruct the student partner to contact the Disability Resource Center to register.

If you are aware of an animal that is being portrayed as a service animal in order to obtain access to UGA facilities, programs, services and activities but is not a true service animal, please contact the Equal Opportunity Office or fill out the Online Reporting Form. If it is found that the policy has been violated the Human Resource Office or the Office of Student Conduct may be notified.

What department(s) serves as resources for the Service Animal Policy?
There are a few offices that serve as resources regarding the Service Animal Policy. If you are an employee of UGA and you have questions about registering your service animal, please contact the Office of Faculty and Staff Relations or the Equal Opportunity Office. If you are a student who has questions about registering a service animal, you may contact the Disability Resource Center or the Equal Opportunity Office. Anyone may contact the Equal Opportunity Office with questions about the policy, an animal's access to facilities, a Handler or Partner's rights and responsibilities with regard to having a service animal, or any other general question.

Are there other departments that have policies related to service animals?
Yes. A partial list with links to the policies is available on the DRC website. You may also contact the Equal Opportunity Office for further information about which departments have their own policies regarding service animals.

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Service Animal Registration Frequently Asked Questions

What is a Handler? What is a Partner?
A Handler is someone who uses a service animal to assist them with a disability as defined by federal law. A Partner is someone who accompanies dogs being trained to be service animals for Handlers.

What animals must be registered?
All service animals in training need to be registered with the Disability Resource Center. All current student Handlers are encouraged to voluntarily register their service animal through the Disability Resource Center. All current and retired faculty, staff, and administrators who are Handlers and use their trained service animal while working at UGA are also encouraged to voluntarily register their service animal through the Office of Faculty and Staff Relations.

Where do students with service animals in training register?
Student Partners register their service animals in training through the Disability Resource Center (DRC). The first step is to complete the Service Animal and Partner Registration Form and call the DRC at (706) 542-8719 to schedule a registration appointment. At the registration meeting, the student will receive a copy of the Service Animal Policy and a tag to be placed on the animal's collar to show that the animal has been registered.

Where do students with disabilities who use a service animal register?
Student Handlers are not required to register their service animals, but may choose to do so voluntarily. If you choose to register your service animal, please contact the DRC at 706-542-8719 to speak with a Service Animal Coordinator about completing the registration process.

Where do faculty, staff, and administrators with service animals register?
Faculty, Staff and Administrators are encouraged to voluntarily register their trained service animals through the Office of Faculty and Staff Relations (FASR).

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Registering Service Animals - Alternates

These instructions are for students registering as alternates to assist with service animals in training. If you are the primary partner of a service animal in training, see this page for instructions on registering your service animal in training.

The steps to register as an alternate are:

  1. Complete the Alternate Registration Form.
  2. Call 706-542-8719 or email dsinfo@uga.edu to schedule a registration appointment.
  3. Bring the completed form and your ID if you work with an organization that issues an ID to the meeting.
  4. At the meeting, you will receive a copy of the policy regarding service animals on campus and have an opportunity to discuss any questions you have about the registration process and having a service animal on campus.
  5. Remind the primary partner you will assist to complete the Partner Registration.

Please contact the DRC at 706-542-8719 with questions about completing the registration process.

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Registering Service Animals in Training

Registering Service Animals - Partners

Registering Service Animals - Alternates

These instructions are for students registering service animals in training. If you are a student who, due to your disability, uses a service animal, visit this page for information on voluntarily registering your service animal.

Please contact the DRC at 706-542-8719 with questions about the registration process.

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Service Animal Important Links

The University of Georgia Policy Regarding Service Animal Access to University of Georgia Facilities, Programs, Services and Activities is administered by the Equal Opportunity Office, while the Disability Resource Center is responsible for registering service animals and service animals in training working with students.

The information on this page is intended as a reference to assist the campus community in finding resources regarding the policy and answer many common questions. If you need assistance with registration, please contact the Disability Resource Center. If you need further information about the policy, please contact the Equal Opportunity Office.

Registration

Other Information

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Service Animals

Registering Service Animals

Registering Service Animals in Training

Service Animal Important Links

Service Animal Registration Frequently Asked Questions

Service Animal Policy - Frequently Asked Questions

Service Animal Policy Links

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Faculty Frequently Asked Questions

Faculty FAQs - General Accommodations

Faculty FAQs - Testing Accommodations

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Faculty FAQs - Testing Accommodations

How do I know what test accommodations to provide?
Students, approved for test accommodations, should provide you with a letter from the Disability Resource Center indicating the testing accommodations needed. Test accommodations may include but are not limited to: extended time, low distraction environment or private room, use of a computer, large print, scribe or reader. Specific accommodations are specified in the letter.

What constitutes a low distraction environment?
A low distraction environment is a testing locale with minimal interruptions and limited noise. Smaller classrooms with few students or a quiet office would be suitable. It is important to discuss the proposed testing environment with the student in order to determine the appropriateness of the testing environment. Some suggestions are: quiet room or office, schedule student's test when appropriate room is available.

Should I contact the Disability Resource Center if I am providing the test accommodations in my classroom?
It is not necessary for the instructor to contact the Disability Resource Center if providing test accommodations within the department nor is it necessary to complete the Testing Accommodations forms.

NOTE: The Disability Resource Center does not expect you to change course guidelines or standards. The purpose of accommodations is to ensure equal educational opportunity.

Please contact the Disability Resource Center at 706-542-8719 if you have any questions or concerns about providing test accommodations. The student's Disability Coordinator or the Testing Coordinator can provide assistance.

Contact the Testing Office

Testing Accommodations Office
205 Clark Howell Hall 
Athens, GA 30602

Phone: (706) 542-7721
Fax: (706) 542-8489
Email Test Accommodations Office

Trisha Barefield, Coordinator of Accommodated Testing
Email Trisha Barefield

Tori Whitaker, Accommodated Testing Specialist
Email Tori Whitaker

Testing Accommodations Office Hours
Monday - Thursday 8:00am - 8:00pm
Friday 8:00am - 5:00pm 

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Faculty FAQs - General Accommodations

Will I need to change the way I teach my course to accommodate students with disabilities?
Not usually. Most students do not need any change in teaching style, however, some students need adjustments to access a course. For example, instructors may be asked to verbalize when writing on the board to accommodate a student with a visual impairment.

How does the DRC decide if a student qualifies for academic accommodations?
The student is responsible for contacting the DRC and providing documentation of a disability. The staff uses federal regulations as a guide to determine what academic accommodations the student is eligible for in the classroom. Academic accommodations are not provided to ensure a student's academic success, but are provided to give the student equal opportunity during their academic career at the University of Georgia.

Do I have to change grades or course requirements for students who have disabilities?
The DRC never asks faculty to lower grading standards. However, reasonable alternatives for course requirements may be requested based on a particular student's disability. For example, in a lab where students are required to work individually, a student who has limited hand use may require a lab assistant to aid in manual dexterity.

What should I do if I have questions regarding a student's requested accommodation?
Professional staff at the DRC are available to discuss any questions or concerns that faculty may have about requested accommodations. Feel free to contact a coordinator or the Director at 542-8719.

What if a student requests an accommodation but does not have a letter of support from the DRC?
The DRC is a resource for you. Please feel free to refer students to the DRC and ask that they obtain a letter documenting their disabilities and accommodation needs.

What if I suspect a student has a learning disability or a psychological disability?
First, talk to the student about your concerns. If the student is agreeable, refer the student to the DRC. The staff will be happy to assist the student in identifying an appropriate agency for assessment or evaluation.

What happens if my classroom is not architecturally accessible?
The DRC negotiates to have course sections moved to accessible locations for students with mobility impairments registered with our office.

Does the DRC have to administer all tests that require accommodations?
No. The DRC encourages professors and instructors to provide testing accommodations within the classroom or department. If you have any questions about the best way to provide an accommodation, do not hesitate to contact the disability testing coordinator at 542-8719.

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Tips for Teaching Students Who are Deaf or Hard of Hearing

Students who are Deaf or hard of hearing receive information in various ways: through an interpreter; through lip reading; through an assistive listening device (ALD); or through C-Print or a similar system of speech to print. The following tips can contribute to the student’s success in your class.

Classroom

  • Students who are Deaf or hard of hearing depend on their vision to watch an interpreter or lip read.
     
  • Ensure the student has a clear view of the instructor or interpreter.
     
  • Standing in front of a light source puts your face in a shadow. This makes it very difficult to read your lips.
     
  • Avoid speaking when the student cannot see your face, such as when you write on the board or walk around the room.
     
  • When referring to items on the board, point directly to the word or phrase you are referencing.
     
  • All videos and video clips need to be captioned.

Interpreters

  • Look at the student, not the interpreter, when talking.
     
  • Speak directly to the student, using first person language. Ask “Do you have a question?”, rather than “Does she have a question?”
     
  • Speak naturally, the interpreter will ask you for clarification or for you to slow down, if needed. The interpreter will lag behind you a few words in order to hear a complete thought before signing it.
     
  • The interpreter does not explain, clarify, or give advice about the class material to the student.
     
  • Make sure the lighting is adequate for the student to see the interpreter.
     
  • Avoid private conversations with others in the presence of a Deaf student because the interpreter must interpret everything that is said.

Teaching Strategies

  • Provide written announcements for test dates, assignments and other important information.
     
  • Repeat questions from the class before responding. A student using an ALD hears only what comes from the microphone, missing anything else spoken.
     
  • Do not talk to the class at the same time you are having them read something.
     
  • When an interpreter is being used in class, allow enough time for the student to participate is discussions through the interpreter. It is important that only one person speakat a time.
     
  • Providing a copy of notes or power point slides in advance to the student and interpreter will aid them in following the lecture. This also allows time for the student and interpreter to prepare signs for specific terminology or unfamiliar words.

Revised May, 2013

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Teaching Students with Disabilities

Faculty FAQ

Tips for Teaching Students Who are Deaf or Hard of Hearing

UGA Policy

The University of Georgia seeks to provide students with disabilities the opportunity to fully participate in educational programs and services. In keeping with this philosophy, it is University policy that students with documented disabilities receive reasonable accommodations through access to classroom information.

Law

The Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, and the ADAAA of 2008 mandate that universities make reasonable accommodations in programs and activities to provide equal access to qualified persons with disabilities. A qualified person with a disability is one who can satisfy "the academic and technical standards requisite to admission or participation in the recipient's educational program or activity."

Disabilities

Types of disabilities commonly found among university students are both visible and hidden. Disabilities can be physical, cognitive, or psychological. Examples include the following: Acquired brain injuries, attention deficit hyperactivity disorders, blind and low vision, chronic illnesses, deaf and hard of hearing, learning disabilities, mobility impairments, and psychological disorders.

Academics

The DRC provides faculty with recommendations regarding the appropriate provision of academic adjustments for students in the classroom. While professors are expected to make reasonable accommodations, they are never asked to lower academic standards or provide adjustments that are excessive or contradictory to stated course objectives. If appropriate academic adjustments are not provided by faculty, many students with disabilities will be at an academic disadvantage.

Accommodations

Academic accommodations may entail assisting students in finding notetakers or arranging testing accommodations. More sophisticated requests might involve converting a textbook into alternative media or installing assistive software at a computer lab. The accommodations recommended will vary according to the student's individual needs.

Support

The DRC recognizes that faculty may have limited time and resources to adequately provide students with requested accommodations.  If professors need assistance, want additional information on how to accommodate students with disabilities, or require consultation on teaching and testing techniques, please contact a disability services coordinator at (706) 542-8719.

Frequently Asked Questions

Will I need to change the way I teach my course to accommodate students with disabilities?
Not usually. Most students do not need any change in teaching style, however, some students need adjustments to access a course. For example, instructors may be asked to verbalize when writing on the board to accommodate a student with a visual impairment.

How does the DRC decide if a student qualifies for academic accommodations?
The student is responsible for contacting the DRC and providing documentation of a disability. The staff uses federal regulations as a guide to determine what academic accommodations the student is eligible for in the classroom. Academic accommodations are not provided to ensure a student's academic success, but are provided to give the student equal opportunity during their academic career at the University of Georgia.

Do I have to change grades or course requirements for students who have disabilities?
The DRC never asks faculty to lower grading standards. However, reasonable alternatives for course requirements may be requested based on a particular student's disability. For example, in a lab where students are required to work individually, a student who has limited hand use may require a lab assistant to aid in manual dexterity.

What should I do if I have questions regarding a student's requested accommodation?
Professional staff at the DRC are available to discuss any questions or concerns that faculty may have about requested accommodations. Feel free to contact a coordinator or the Director at 542-8719.

What if a student requests an accommodation but does not have a letter of support from the DRC?
The DRC is a resource for you. Please feel free to refer students to the DRC and ask that they obtain a letter documenting their disabilities and accommodation needs.

What if I suspect a student has a learning disability or a psychological disability?
First, talk to the student about your concerns. If the student is agreeable, refer the student to the DRC. The staff will be happy to assist the student in identifying an appropriate agency for assessment or evaluation.

What happens if my classroom is not architecturally accessible?
The DRC negotiates to have course sections moved to accessible locations for students with mobility impairments registered with our office.

Does the DRC have to administer all tests that require accommodations?
No. The DRC encourages professors and instructors to provide testing accommodations within the classroom or department. If you have any questions about the best way to provide an accommodation, do not hesitate to contact the disability testing coordinator at 542-8719.

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Procedure for Involving Students in Research Projects

The Disability Resource Center (DRC) does not encourage research involving students served through this department. However, should a research project be requested, the following procedures apply.

  1. At least six weeks prior to intended commencement of a research activity the researcher(s) must submit the following to the Director of the Disability Resource Center.
    1. Five (5) copies of the research proposal. This proposal must include a full description of the methodology of the research, the precise amount of student time required for participation, the method by which student confidentiality and/or anonymity will be ensured, method of compensation, and other information that would be pertinent to full disclosure to potentially interested students.
       
    2. One (1) copy of the Institutional Review Board (IRB) application. The IRB application forms and detailed instructions can be obtained from the Office of the Vice President for Research, Institutional Review Board [Human Subjects], Graduate Studies Research Center, UGA.
       
    3. Any or all documentation supporting the research proposal.
       
    4. Any documents, letters, flyers, etc. that would ultimately be used for the recruitment of student research participants.
       
  2. The DRC will assemble the DRC student issues committee to review the request for student participants who are registered with the DRC. The committee is comprised of the DRC Director and three members of the DRC professional staff.

    The student issues committee will carefully consider the IRB application, research proposal, supporting documentation, and recruitment literature. Questions regarding the proposal will be directed back to the researcher(s). The committee will grant or deny the request within three (3) business weeks from the date of receipt of the proposal. The committee reserves the right to grant approval pending stipulations and/or suggestions of reasonable modifications it feels are necessary for the welfare of student participants.

    The student issues committee's responsibilities are to ensure students' rights to privacy, guard against excessive use of the DRC data, and to ensure that research efforts will not be disruptive to the educational process of students with disabilities.

  3. If approval is granted by the DRC student issues committee, the researcher(s) may then proceed to submit the IRB application form to the IRB. Researcher(s) must follow all IRB policies and procedures. The DRC approval does not guarantee IRB approval.
     
  4. If IRB approval is granted, the researcher(s) must submit a copy of the IRB, Human Subjects, approval letter to the DRC student issues committee.
     
  5. The DRC agrees to mail the approved researcher(s) recruitment materials to all the DRC students who meet the requirements of the research proposal. The researcher(s) must agree to underwrite the cost of postage for the mailing on their behalf.
     
  6. Once recruitment materials have been mailed, it will then be the decision of each individual student whether or not to contact the researcher(s) for inclusion in the study. In order to preserve the confidentiality of the DRC students, at no time will the DRC staff provide the researchers with the names or other identifying information about any students served by the DRC.
     
  7. Once the study is underway, it is the responsibility of the researcher(s) to notify the DRC student issues committee when data collection ceases, when any protocol changes take place, or when any problem is encountered that may adversely affect a participant or participants.

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Program Access for Inaccessible Buildings

What is the ADA?

The Americans with Disabilities Act (ADA) is a comprehensive national mandate designed to eliminate discrimination against individuals with disabilities.

Are All Buildings Required to be Accessible?

All buildings do not have to be accessible. Existing facilities should be evaluated to determine the structural changes required to provide access. If feasible, these changes should be made. The ADA requires that all new facilities be designed according to the ADA accessibility guidelines

Program Access

Although a building is inaccessible, UGA departments must ensure that people with disabilities are not excluded from services, programs and activities. Listed below are suggestions to improve what the ADA refers to as "program accessibility" for people who use wheelchairs or have other mobility limitations.

  1. Advertise in all publications and announcements that you provide programmatic access to your programs for people with limited mobility. Provide the name of a contact person and telephone number for obtaining information about access. A general access statement communicates to people with disabilities that they are welcome to participate in your program. The statement may read "Alternative access will be arranged for people with limited mobility. Call (person or office) by (date) for specific requests."
     
  2. Equip the accessible floor with a campus phone for the person to use to call offices located on inaccessible floors. Check existing and newly installed phones to determine that they are the appropriate height. Include the location of the phone on the building directory. Post phone numbers of offices located on inaccessible floors.
     
  3. Provide signs to direct people where to obtain services or get the information they want from programs.
     
  4. Internal signs: for buildings with only one accessible floor. Provide accessibility information about your program on existing building directories. If your building does not have a directory, request one through the Disability Resource Center.
     
  5. External signs: for buildings with no access. Provide outside signs either directing people to an outside phone line or an accessible building where they can obtain the information they need. The phone line would automatically ring in a designated office in the inaccessible building. A representative from that building would then meet the person at an accessible location.
     
  6. Network with offices on the first floor of your building and with offices in accessible buildings in the vicinity to arrange for an accessible meeting room with privacy.
     
  7. Forward requests for modest renovation projects (signs, curb cuts, door handles) to Dr. Karen Kalivoda, Disability Resource Center, 114 Clark Howell Hall.
     
  8. Communicate to faculty and staff in your department that it is the law and their responsibility to provide equal access to all people even if it poses an inconvenience to them.
     
  9. Contact Wendy Moore or Lesia Woodall of the Registrar’s Office at 706-542-4040 or at classrooms@uga.edu  for Academic Scheduling. Campus Reservations can provide assistance in finding an alternate location for events that are not related to an academic course and can be reached at 706-583-8020 or at reservations@uga.edu.
     
  10. Provide access to all departmental information and resources e.g., books, bulletin board notices. This may entail sending a catalog of resources to patrons.

For more information contact:
Disability Resource Center
The University of Georgia
114 Clark Howell Hall
Athens, Georgia 30602-3338
(706) 542-8719 (voice)
(706) 542-7719 (fax)
(706) 542-8778 (tty)

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Sample Access Statements

Sample statements that can be individualized, so you can add them to your program, syllabus, or any other statement

Syllabus Statement

If you plan to request accommodations for a disability, please register with the Disability Resource Center.  They can be reached by visiting Clark Howell Hall, calling 706-542-8719 (voice) or 706-542-8778 (TTY), or by visiting http://drc.uga.edu


General Statements

Access provided for people with disabilities. Please call (name, your department, address, phone number) by (date) for specific requests.


Comprehensive Statements

This program follows the regulations outlined in the Americans with Disabilities Act. Call (name, your department, address, phone number) for information about architectural access and to arrange for sign language interpreters, assistive listening devices, large print, audio, or Braille.

Please call (name, your department, address, phone number) to request the following: sign language interpreter, assistive listening device, large print, audio, or Braille.


Inaccessible Buildings

Alternate access will be arranged for people with limited mobility. Please call (name, your department, address, phone number) by (date) for specific requests.


Programs and Events

To request a sign language interpreter or assistive listening device, call (name, your department, address, phone number) by (date). (This statement not only welcomes deaf and hard of hearing individuals to your event, but also sets a realistic period for interpreter service requests).


Written Materials or Publications

This document is available in large print, electronic format, or Braille. For information, please contact (name, your department, address, phone number).

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

UGA Finance and Administration Announcement of HEOA Requirements

The new requirements of the Higher Education Opportunity and Affordability Act (HEOA) that took effect on July 1, 2010 place a greater emphasis on effective communication between academic departments and campus bookstores. That’s because the legislation compels everyone involved in the selection, purchase, sale and use of course materials to work together to reduce their cost and increase access to students.

Textbook ISBN numbers and prices must now be listed within the online course schedule. At the University of Georgia, the Bookstore, EITS and Registrar’s Office have implemented a solution to meet this requirement. However, it will only work with timely submission of all course material information from faculty members to the Bookstore for inclusion in the course schedule.

This notice was originally published in the UGA Finance and Administration July 2010 Newsletter

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Accessibility Checklist

Introduction

This checklist is designed to help you meet accessibility standards as required by the ADA and Section 508 of the Rehabilitation Act, and to ensure that your course materials are compatible with assistive technologies and other accommodations offered by the UGA Disability Resource Center. It is suggested that you implement this checklist when:

  • creating new courses;
  • redesigning an existing course; or
  • a student with a disability enrolls in a course.

Please review your course materials against each of the areas listed below. Check off items you have completed or plan to complete when the course is offered.
 

Syllabus


Course Materials

  • Did I design course materials created in Microsoft Word, PowerPoint and Adobe Acrobat PDF so that they are accessible and can be accessed by users of assistive technology?
     
  • For guidance in creating accessible electronic documents of all types, see the Web Accessibility Group’s Resource Page.
     
  • Am I prepared to provide inaccessible course materials to the Disability Resource Center for conversion into an alternate format at least 21 days in advance?
     
  • Did I establish a plan to provide an equal alternate form of access if a handout is not accessible to a student with a disability enrolled in my course?
     
  • Did I ensure any and all course materials uploaded to eLearning Commons are in an accessible format?                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     

Video and Audio

  • Did I identify video and or audio based materials I will use in my course at least 8 weeks prior to the first day of class? Timely identification of materials allows for sufficient time to convert materials into alternate formats if needed.
     
  • Did I make an effort to select video content that already contains accurate synchronized captions?


Web-Based Content

  • Did I ensure that all images have descriptive ALT text, including charts and graphs?
     
  • Did I ensure that color is not the sole means by which information is conveyed?
     
  • Did I ensure that scientific notation is accessible to users of screen readers?
     
  • Did I ensure that any animations present are necessary, and that the flicker rate is lower than 2 Hz or greater than 55 Hz?  Animations within these frequencies may trigger epileptic seizures.
     
  • Did I ensure that any video conferencing software used in the course is accessible and provides synchronized captions?
     
  • Did I ensure that correct heading structure is followed?
     
  • Did I ensure that users of screen readers have the ability to skip lengthy navigation menus?
     
  • Did I ensure that content can be zoomed to 200% without severely distorting the formatting, requiring excessive scrolling, or otherwise losing functionality?
     
  • Did I ensure that all links are descriptive, and avoid using generic titles such as “Click Here?”
     
  • Did I ensure language tags are used correctly?
     
  • Did I establish a plan to provide an equal alternate form of access if web-based content is not accessible to a student with a disability enrolled in the course?

For more information on these standards please see Section508.govWebAIM.orgW3C WCAG 2.0 GuidelinesWeb Accessibility Group, and University System of Georgia Accessibility Guidelines.

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Making Programs Accessbile

Program Access for Inaccessible Buildings

Procedure for Involving Students in Research Projects

The ADA and Disabilities

The Americans with Disabilities Act (ADA) is a comprehensive national mandate designed to eliminate discrimination against individuals with disabilities. The ADA defines disability as a physical or mental impairment that substantially limits one or more major life activities, such as walking, seeing, breathing, working and learning. Examples include mobility, visual, and hearing impairments, epilepsy, muscular dystrophy, cancer, heart disease, diabetes, psychological disorders, learning disabilities, ADHD and Autism Spectrum Disorders.

 

Departmental Responsibilities

Programs are required to address the highly individualized needs of people with disabilities. Since there is no single all-encompassing description of a person with a disability, programs must address access needs on an individual basis. Listed below are suggestions to improve access for people with various types and degrees of disabilities.
 

Program Access

• Include a general statement in all of your publications and announcements communicating to people with disabilities that they are welcome to your program. The statement may read "Access provided for people with disabilities. Call (person or office) by (date) for specific requests."
 
• For persons with limited or no vision, offer printed materials in alternative formats, such as large print, Braille, audio, or electronic versions.
 
• Communicate the availability of Assistive Listening Devices (ALD) for people attending your programs. One common ALD, the FM system, is a small transmitter that amplifies the speech of the speaker while eliminating background noise. Call the Disability Resource Center to get information about reserving or purchasing an FM system if one of your program participants requests one.
 
• Advertise that a sign language interpreter is available upon request to provide access to people who are Deaf. Call the DRC to schedule the services of a staff interpreter for academic classes. For other events, call the DRC to receive information on locating a qualified freelance interpreter.
 
• Use captioned media when presenting videos. Captioning provides access to videos by displaying auditory information in printed form on the screen, giving participants who are Deaf or hard of hearing equal access.
 
• Relocate programs that are architecturally inaccessible. Contact Campus Reservations at (706) 583-8023 or at reserve@uga.edu for assistance in finding an alternate location.
 
• Secure accessible transportation for programs that use University vehicles. Contact the Automotive Center at (706) 542-7525 for assistance.

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Scholarships and Awards

DRC Scholarship Reception 2016 from UGA Disability Resource Center on Vimeo.

DRC Scholarship Application

Scholarships and Awards available to Students with Disabilities

To be eligible for awards and scholarships through the Disability Resource Center, you must be a UGA student, registered with the DRC, and have a 2.5 or higher GPA. Additional eligibility requirements are listed below.

To apply for these awards and scholarships, complete the DRC Scholarship Application.

The application deadline for all scholarships is April 30th, 2017.  For additional information, contact the Disability Resource Center at (706) 542-8719 or Email the Disability Resource Center.

For questions related to the Letter of Recommendation, please see our Letter of Recommendation Guidelines

If you would like to nominate an Outstanding Faculty Member for the Disability Resource Center’s Annual Scholarship/Award Reception, please email Amanda Hales, ahales@uga.edu, with the name of the faculty member and a paragraph explaining why you nominate this faculty member.

Scholarship/Award Eligibility Criteria Amount

 

Betty and Joe Satterthwaite Memorial Scholarship

 

  • Preference given to a student who will be a junior/3rd year during fall semester 2017
$1000.00

Carey Louis Davis Scholarship

  • Preference given to a student with a learning disability
$1000.00
Choate Family Scholarship
  • Demonstrate a financial need
$2000.00
Dale Gibson Memorial Scholarship
  • Preference given to student who is deaf or hard-of- hearing
$1000.00
Elizabeth & J.C. Faulkner Scholarship
  • Preference given to a student registered with the Disability Resource Center
$1000.00
Gregory Charles Johnson Scholarship
  • Georgia Resident
  • Completed two semesters
  • Preference given to a student with a physical disability
Variable
Hamilton Family Scholarship
  • Preference given to students with narcolepsy or other neurological disorders
Variable
Joe Coile Memorial Scholarship
  • Demonstrate qualities of service, dedication and character
$1000.00
John and Frances Mangan Family Scholarship
  • Preference given to a student with a learning disability
Variable
Lauren Melissa Kelly Award
 
  • Preference given to student with cystic fibrosis
Variable
Lupuloff Family Scholarship
  • Preference given to a student registered with the Disability Resource Center
Variable
Margaret Ann Towson Scholarship
  • Preference given to a student with a visual impairment
  • Have completed two semesters
$1000.00
Margaret C. Totty Memorial Scholarship
  • Preference given to a student with a brain injury
$1000.00
Matthew Peddicord Memorial Scholarship
  • Preference given to a student with a chronic illness
$1000.00
Michael E. Merriman and Memorial Scholarship
  • Preference given to a student with a learning disability
Variable
Orkin Scholarship
  • Preference given to a student registered with the Disability Resource Center
$2000.00
Radcliff Scholarship
  • Preference given to a student who has had a disability since childhood
  • Demonstrate a financial need
$2000.00
Weldon H. Johnson Access Abroad Award
  • Participating in a UGA faculty-led study abroad program for residential credit
Variable

For additional information on other financial aid opportunities for students with disabilities, see Financial Aid Opportunities for Students with Disabilities at BestColleges.com

Updated March 16th, 2017

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Faculty Guidelines for Word Banks

A word bank is a testing accommodation for short answer, fill in the blank, or essay tests. It is designed for students who have difficulty retrieving precise words and names due to a disability. Use of a word bank should not compromise any essential course objectives.  Please communicate with the student to discuss whether this accommodation will be needed for tests in this course.  If the instructor cannot provide accommodations within the department, the instructor can fill out a Testing Contract by following the link included in the Notification of Accommodation email.  The pre-approved word bank should accompany each test that is administered by the DRC Testing Accommodations Office. Please contact the testing office at 706-542-7721 or dstest@uga.edu if you have any questions.

Guidelines for creating a word bank:

  • A word bank should contain the terms and names needed along with other terms and names for short answer, fill in the blank, and essay tests.
     
  • The instructor and student can form this list together or the student can create the list to be approved by the instructor.
     
  • If the student prepares the word bank, the instructor should make sure all the correct answers are included among the terms and names listed.

Contact the Testing Office

Testing Accommodations Office
205 Clark Howell Hall 
Athens, GA 30602

Phone: (706) 542-7721
Fax: (706) 542-8489
Email Test Accommodations Office

Trisha Barefield, Coordinator of Accommodated Testing
Email Trisha Barefield

Tori Whitaker, Accommodated Testing Specialist
Email Tori Whitaker

Testing Accommodations Office Hours
Monday - Thursday 8:00am - 8:00pm
Friday 8:00am - 5:00pm 

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Faculty Guidelines for Scribe Accommodations

If a scribe for test and exams has been approved accommodation for your student, please meet with the student to discuss whether this accommodation will be needed for test and exams in this course.  This accommodation cannot be used if it compromises an essential course objective.  If a scribe is necessary, the instructor should attempt to arrange for the student to test within the department with the appropriate accommodations.

Guidelines for the scribe:

  • Write or type verbally presented material.
     
  • Rewrite information in a legible manner.
     
  • Read aloud the written work to the student.
     
  • Scribe cannot discuss the course or test content.
     
  • Scribe cannot provide assistance with ideas, organization or proofread.

If the instructor cannot provide accommodations within the department, the instructor can fill out a Testing Contract by following the link included in the Notification of Accommodation email.  The DRC Test Accommodations Office does not have a specialized scribe on staff; therefore if specific knowledge is needed we ask the faculty to identifying a suitable candidate. Please contact the DRC Test Accommodations Office (706-542-7721) to make arrangements.

Contact the Testing Office

Testing Accommodations Office
205 Clark Howell Hall 
Athens, GA 30602

Phone: (706) 542-7721
Fax: (706) 542-8489
Email Test Accommodations Office

Trisha Barefield, Coordinator of Accommodated Testing
Email Trisha Barefield

Tori Whitaker, Accommodated Testing Specialist
Email Tori Whitaker

Testing Accommodations Office Hours
Monday - Thursday 8:00am - 8:00pm
Friday 8:00am - 5:00pm 

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Faculty Guidelines for Reader Accommodations

If a reader for tests and exams has been approved as a test accommodation for your student, please communicate with the student to discuss whether this accommodation will be needed for this course.  This accommodation cannot be used if it compromises an essential course objective.  If a reader is necessary, the instructor is encouraged to arrange for the student to test within the department with appropriate accommodations.

Guidelines for the reader:

  • Read aloud test information, questions, or passages exactly as written.
     
  • Read aloud written responses exactly as written.
     
  • Reader cannot change any content of the test.
     
  • Reader cannot discuss the course or test content.
     
  • Reader cannot provide assistance with ideas, organization or editing.

If the instructor cannot provide accommodations within the department, the instructor can fill out a Testing Contract by following the link included in the Notification of Accommodation email.  The DRC Test Accommodations Office does not have a specialized reader on staff; therefore, if specific knowledge is needed we ask the faculty to identifying a suitable candidate and assist in making the accommodation for the tests and exams.  Please contact the DRC Test Accommodations Office (706-542-7721) to make arrangements.

Contact the Testing Office

Testing Accommodations Office
205 Clark Howell Hall 
Athens, GA 30602

Phone: (706) 542-7721
Fax: (706) 542-8489
Email Test Accommodations Office

Trisha Barefield, Coordinator of Accommodated Testing
Email Trisha Barefield

Tori Whitaker, Accommodated Testing Specialist
Email Tori Whitaker

Testing Accommodations Office Hours
Monday - Thursday 8:00am - 8:00pm
Friday 8:00am - 5:00pm 

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Faculty Guidelines for Formula Sheets

A formula sheet is a testing accommodation for math and sciences classes. It is designed for students whose disability impacts their ability to retrieve formulas. Please meet with the student to discuss whether this accommodation will be needed for tests in this course.  Use of a formula sheet should not compromise any essential course objectives.  

If the instructor cannot provide accommodations within the department, the instructor can fill out a Testing Contract by following the link included in the Notification of Accommodation email. The pre-approved formula sheet should accompany each test that is administered by the DRC Testing Accommodations Office. Please contact the testing office at 706-542-7721 or dstest@uga.edu if you have any questions.

Guidelines for creating a formula sheet:

A formula sheet should contain pertinent formulas for the materials to be tested, but is not limited to those formulas. Students are expected to recognize what equations are pertinent to the current course materials and understand the proper use of the information.

The instructor and student can develop the formula sheet together or the student can develop it and submit it to the instructor for approval.

If the student prepares the formula sheet, it is important that the instructor make sure all the pertinent formulas are listed.

Contact the Testing Office

Testing Accommodations Office
205 Clark Howell Hall 
Athens, GA 30602

Phone: (706) 542-7721
Fax: (706) 542-8489
Email Test Accommodations Office

Trisha Barefield, Coordinator of Accommodated Testing
Email Trisha Barefield

Tori Whitaker, Accommodated Testing Specialist
Email Tori Whitaker

Testing Accommodations Office Hours
Monday - Thursday 8:00am - 8:00pm
Friday 8:00am - 5:00pm 

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Faculty Guidelines for Alternative Testing

Faculty Guidelines: Testing Overview

Faculty Guidelines for Formula Sheets

Faculty Guidelines for Reader Accommodations

Faculty Guidelines for Scribe Accommodations

Faculty Guidelines for Word Banks

Policy Regarding Copying Tests

Contact the Testing Office

Testing Accommodations Office
205 Clark Howell Hall 
Athens, GA 30602

Phone: (706) 542-7721
Fax: (706) 542-8489
Email Test Accommodations Office

Trisha Barefield, Coordinator of Accommodated Testing
Email Trisha Barefield

Tori Whitaker, Accommodated Testing Specialist
Email Tori Whitaker

Testing Accommodations Office Hours
Monday - Thursday 8:00am - 8:00pm
Friday 8:00am - 5:00pm 

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Student Guidelines for Accommodated Testing

At the beginning of each semester:

  1. Utilize priority registration to avoid time conflicts if you receive extended time as an accommodation.  The DRC Testing Accommodations Office is not responsible if you are late or miss a class due to your testing accommodations.
     
  2. Meet with your instructors to discuss testing accommodations. Students and instructors are encouraged to arrange testing accommodations within the department to insure better student access to instructors. If accommodations cannot be made within the department, students need to complete a Testing Accommodation Request form with each instructor.
     
  3. Students testing within the department do not need to complete and submit a Test Accommodation Request form.
     
  4. Contact your disability coordinator immediately if a difficulty arises when discussing testing accommodations with your instructor.
     
  5. Testing Accommodation Request forms must be returned to the Disability Resource Center Testing Office seven days (one week) before the first scheduled test, and two weeks before the first day of final exams.
     
  6. Instructors CANNOT return the Testing Accommodation Request paper forms.  It is the student’s responsibility to return the form to room 205 Clark Howell Hall. The testing forms will not be accepted if sent via campus mail or fax.  Electronic Testing Accommodation Request forms can be returned by the instructor by sending it via email to dstest@uga.edu.  Please copy the student on the email.
     
  7. The Test Accommodation Request form must be complete or it will not be accepted.  Instructor contact information must include a valid UGA email address.  ELearning Commons is not a valid email.
     
  8. Exams are administered based solely on the information provided on the Test Accommodation Request form. Students will be allowed to use only the materials indicated. If you need to make arrangements to start a test at a different time than the rest of the class, the Test Accommodation Request form must reflect the adjusted start time.
     
  9. Exams scheduled with our office must be taken within the hours of 8:00AM-7:00PM Monday-Thursday and 8:00AM-5:00PM Friday. Final exams can be scheduled from 8:00AM-10:00PM. 
     
  10. Arrange for sign language interpreters or reader services for specialized test materials such as foreign languages, charts, or illustrations in advance with the instructor and your disability coordinator.

Changes to your DRC test schedule during the semester:

  1. If an unscheduled test is announced, a test date is changed, or a student needs to reschedule a test, the student is responsible for emailing the necessary details (Student Name, Class Name, and Test Date/Time) to dstest@uga.edu.  The student must cc the instructor on this email and the test will not be moved until the instructor confirms the change.  Three days’ notice is required.
     
  2. Notify the Testing Accommodations Office as soon as possible if a test is cancelled, if you decide to take the test in class, or if you drop the class.

On the day of the test:

  1. Arrive on time to the Testing Accommodations Office for your test. You may start up to ten (10) minutes early and 20 minutes late, but your end time will not change.
     
  2. Be prepared to show your UGA ID.
     
  3. Students are not permitted to study during examination appointments.
     
  4. Bring and use only the materials indicated by the instructor on the Test Accommodations Form.  Leave all non-testing materials in the lockers outside of the Testing Accommodations Office.  The DRC is not responsible for lost or stolen items.
     
  5. No testing materials are allowed outside the testing room during the exam period.
     
  6. If you need to use the restroom, please leave all of your materials in the testing room and notify the testing office when you leave and return.  Five minutes is considered a reasonable break length.  Breaks longer than five minutes may be reported to the instructor.
     
  7. The Testing Accommodations Office is closed when the University is closed.  All testing appointments will be rescheduled.  The student and instructor can reschedule tests via dstest@uga.edu or by calling the Testing Accommodations Office when the University reopens.
     
  8. Advise the proctors of any personal or medical needs that may arise during testing prior to the beginning of the exam, and notify the proctor immediately should you encounter any difficulty during your test.
     
  9. The DRC Testing Accommodations Office will use students’ UGA email addresses for official correspondence.
     
  10. Students are expected to abide by the UGA Honor Code and the UGA Student Code of Conduct. All testing is monitored and recorded by closed-circuit television and computer screen monitoring software.

NOTE: The DRC is responsible for providing reasonable accommodations in a timely manner. Failure to adhere to the above guidelines may impact the DRC’s ability to provide testing accommodations.  Failure to follow these guidelines could result in the denial of testing privileges at the DRC.

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Policy Regarding Copying Tests

The Disability Resource Center Testing Accommodations Office does not copy tests or exams except during cases of believed academic dishonesty or other exceptional circumstances.

  1. The Disability Resource Center (DRC) is responsible for the security of tests administered through the Testing Accommodations Office.
  2. The DRC Testing Accommodations Office staff is responsible for organizing and recording pick up and delivery of tests and exams based upon written instructions from instructors on the Testing Accommodations form.
  3. Tests or exams will be hand delivered to instructor or recipient for instructor and recipient's signature will be obtained on the Test Return Information sheet.

    Note: Once a test or exam is returned to instructor or recipient for instructor (as shown by signature on Test Return Information Sheet) the DRC is no longer responsible for test or exam.

  4. At instructor's request, tests or exams may be faxed. If faxed, original test will be delivered to the professor's office or department office.

Note: Written permission from instructor is required for any exceptions to this policy.

Contact the Testing Office

Testing Accommodations Office
205 Clark Howell Hall 
Athens, GA 30602

Phone: (706) 542-7721
Fax: (706) 542-8489
Email Test Accommodations Office

Trisha Barefield, Coordinator of Accommodated Testing
Email Trisha Barefield

Tori Whitaker, Accommodated Testing Specialist
Email Tori Whitaker

Testing Accommodations Office Hours
Monday - Thursday 8:00am - 8:00pm
Friday 8:00am - 5:00pm 

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

DRC Testing Office Responsibilities

  • Present student's request, along with documentation, to the DRC's professional staff to determine if request is an appropriate accommodation.
     
  • Prepare letters to professor for all approved students with appropriate testing forms attached. These letters verify that the student has a disability which requires testing accommodations and provide relevant suggestions.
     
  • Receive the completed Test Accommodations forms and Reschedule or Additional Test Forms in the DRC Test Accommodations Office on the second floor of Clark Howell Hall.
     
  • Organize and facilitate pick up and delivery of tests and exams based upon written instructions from instructors on Test Accommodations forms.
     
  • Request changes in prescheduled testing and/or non-scheduled testing for students only when extenuating circumstances necessitate.
     
  • Proctor exams in accordance with the University's policy for Academic Honesty, providing only approved accommodations.
     
  • Maintain records of test accommodation process. The DRC is responsible for providing reasonable accommodations in a timely manner. Noncompliance on the part of the student may result in delays in or denial of the provision of testing accommodations.

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Test Accommodations

Testing Policies for Students

Procedure for Schedule Changes

DRC Testing Office Responsibilities

Policy Regarding Copying Tests

Student Guidelines for Accommodated Testing

Faculty Guidelines for Accommodated Testing

Testing services are provided for students with disabilities who need specific testing accommodations, including a low-distraction testing environment, extended testing time, scribe services, large print tests, use of a word processor, and the use of assistive technology. Instructors are encouraged to offer testing with proper accommodations within the department to ensure the student access to the instructor. When testing in the department is not possible, the student may receive accommodations at the Testing Office in the Disability Resource Center.

To schedule an exam through the DRC Test Accommodations Office, students should sign in to link to student login. Please contact the DRC's Test Accommodations Office with any questions about the test scheduling process.
If the Student makes arrangements to receive testing accommodations with the instructor in the department or classroom, it is not necessary for the student to turn in a test accommodations form.

The video above provides step-by-step instructions on how to schedule a testing appointment. If you have further questions, please contact the Accommodated Testing Office.
 

Related Links

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Procedure for Assisting Students with Temporary Conditions

If a student in your class has a limitation due to an injury or illness and it is expected to be short-term (less than 6 months), please make every effort to provide the appropriate modifications within the classroom.

Using the example of a dominant hand injury, appropriate modifications might include:

  • A temporary notetaker
  • Taping lectures
  • Use of a laptop for testing
  • Extended time on tests
  • Copies of overheads or notes from instructor

If the current classroom is inaccessible due to mobility issues or health conditions that make climbing stairs difficult or impossible, please request a classroom change.

If you are not sure about what types of modifications are appropriate, you can contact the Disability Resource Center and speak with a coordinator.

If the duration of a student’s condition is severe, or is expected to have long-term or permanent functional limitations, please have the student contact the Disability Resource Center.

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Procedure for Receiving Priority Registration

Student Responsibilities

  1. Register with the Disability Resource Center (DRC) by following appropriate DRC procedures.
     
  2. Meet with your academic advisor for academic advisement prior to the priority registration date released by the DRC.
     
  3. The accommodation of priority registration is provided to students registered with the DRC to assist students in obtaining optimal, not ideal, class scheduling. Examples of correct uses of priority registration are:
    • Route planning for students with mobility impairments
    • Class scheduling around required medical treatments
    • Class scheduling for students who receive testing accommodations
    • Early identification of classes for students who utilize Alternative Text
       
  4. It should be noted that the accommodation of priority registration does not override any institutional or departmental policy such as, but not limited to, the need for academic advisement, the removal of flagged records, or receiving permission of department (PODS).

DRC Responsibilities

  1. Retrieve date of priority registration from the Registrar's office.
     
  2. Inform students of priority registration date one week prior to the actual date.
     
  3. Assist student in registering for classes if they need assistance due to their disability.

Revised February 2009

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Guidelines for Course Materials in Digital Format

Student Guidelines for Course Materials in Digital Format

Course Materials in Digital Format

Purpose of the accommodation

The purpose is to provide access to course content.  This accommodation is most commonly utilized by students with low vision. 

When course content is provided in a digital format, the student can upload it to his or her computer, and adjust the font size and contrast accordingly. 

Providing course materials in large print may be an alternative, but often requires more instructor time to format.

Students who use this accommodation must agree:

  • I will use these materials only for my personal academic use during this course.
     
  • I understand that faculty members have copyright interest in their course materials and I agree not to infringe on this right in any way.
     
  • I agree that I will not release, digitally upload, or otherwise share all or any part of these course materials.  Additionally, I agree that I will not profit financially and I will not allow others to benefit personally and/or financially from the course materials.
     
  • I understand that any violation of this Agreement may subject me to discipline under the Student Code of Conduct or subject me to liability under copyright laws.


Faculty Guidelines for Course Materials in Digital Format

Purpose of the accommodation

The purpose is to provide access to course content.  This accommodation is most commonly utilized by students with low vision. 

When course content is provided in a digital format, the student can upload it to his or her computer, and adjust the font size and contrast accordingly. 

Providing course materials in large print may be an alternative, but often requires more instructor time to format.

Guidelines for instructors

Upload or save all materials used in your course to eLearning Commons (ELC), a flash drive, or another location where they can be easily retrieved by the student. 

  • Materials include the course syllabus, PowerPoint slides, handouts, and other materials that will be shown on a screen or provided in a paper format to students in the course.

Materials are made available to the student with this accommodation at the same time that students in the class will have access to see the materials. 

  • If all materials are available in ELC, nothing more needs to be done.
     
  • If materials are not uploaded to ELC, please make them available to the student with sufficient lead time for him or her to format them for accessibility, and use them at the same time as other students. 
     
  • The student will access the materials on his or her own computer. 
     
  • Students will continue to obtain textbooks for your course in the required format from the Disability Resource Center (DRC). 

Students who use this accommodation must agree:

  • They will use materials only for their personal academic use during this specific course.
     
  • They understand that faculty members have copyright interest in their course materials and agree not to infringe on this right in any way.
     
  • They will not release, digitally upload, or otherwise share all or any part of the course materials.  Additionally, they agree they will not profit financially and will not allow others to benefit personally or financially from the course materials.
     
  • They understand that any violation of this agreement may subject them to discipline under the Student Code of Conduct or subject them to liability under copyright laws.

Questions

Please contact the DRC at 706-542-8719 or email dsinfo@uga.edu if you have questions or require assistance. Thank you.

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Guidelines for Audio Recording

Student Guidelines for Audio Recording

Students who have Audio Recording accommodation agree in writing that they:

  • Will use the records only for personal academic use during the specific course.
     
  • Understand that faculty members have copyright interest in their class lectures and that they agree not to infringe on this right in any way.
     
  • Understand that the faculty member and students in the class have privacy rights and agree not to violate those rights by using recordings for any reason other than their own personal study.
     
  • Will not release, digitally upload, broadcast, transcribe, or otherwise share all or any part of the recordings.  They also agree that they will not profit financially and will not allow others to benefit personally or financially from lecture recordings.
     
  • Will erase/delete all audio recordings at the end of the semester.
     
  • Understand that violation of these terms may subject them to discipline under the Student Code of Conduct or subject them to liability under copyright laws.

 

Faculty Guidelines for Audio Recording

Students who have Audio Recording accommodation agree in writing that they:

  • Will use the records only for personal academic use during the specific course.
     
  • Understand that faculty members have copyright interest in their class lectures and that they agree not to infringe on this right in any way.
     
  • Understand that the faculty member and students in the class have privacy rights and agree not to violate those rights by using recordings for any reason other than their own personal study.
     
  • Will not release, digitally upload, broadcast, transcribe, or otherwise share all or any part of the recordings.  They also agree that they will not profit financially and will not allow others to benefit personally or financially from lecture recordings.
     
  • Will erase/delete all audio recordings at the end of the semester.
     
  • Understand that violation of these terms may subject them to discipline under the Student Code of Conduct or subject them to liability under copyright laws.

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Procedure for Obtaining Notetakers for Academic Classes

Student Responsibilities:

  1. Register with the Disability Resource Center (DRC) by following appropriate DRC procedures.
     
  2. Provide appropriate documentation to validate request for notetaker services.
     
  3. If approved by the DRC, pick up professor letters and notetaker announcement sheet from disability coordinator at the beginning of each semester.
     
  4. Deliver letter and notetaker announcement to professors at the beginning of each semester. Discuss the following with each professor.
    1. Explain notetaker procedure to professor.
    2. Elicit professor's assistance and support in finding a reliable notetaker.
    3. Make arrangement with professor to meet the notetaker after class.
       
  5. Explain notetaker procedure in full to the notetaker, including the process involved in completing the necessary paperwork to receive payment for services. It would be a good idea to review the items on the notetaker announcement sheet with the notetaker so that they know your full name, know what identification to bring with them, and know where to go to fill out necessary paperwork.
     
  6. Make arrangements with the notetaker for obtaining copies of class notes. Please discuss with the notetaker if you would prefer them to make copies of the notes or to use the pressure sensitive paper. It is also recommended that you exchange phone numbers at this time in order to assist you in contacting one another should it be necessary. Notes cannot be dropped off at the Disability Resource Center.
     
  7. Attend class on a regular basis. Notetaking is a supplemental accommodation; therefore, class attendance remains the student's responsibility. Notetakers are not required to provide notes for classes missed by student unless approved as a disability-related academic accommodation.
     
  8. Contact your coordinator if problems are encountered with your notetaker. Examples might include a professor who will not read the notetaker announcement, a notetaker who is not providing adequate notes or who drops the class, a class where no one volunteers to take notes, etc.

Disability Resource Center Responsibilities:

The Disability Resource Center encourages the student to take a proactive part in developing a relationship with the notetaker in order for the process to work smoothly between student and notetaker.

  1. Determine if the student's request is an appropriate accommodation under the Americans with Disabilities Act (ADA) during the interdisciplinary team meeting.
     
  2. Prepare letters to professors, with appropriate notetaker announcement sheet, for the student.
     
  3. Assist the student in resolving any problems that may occur in the notetaking process.

Revised February 2009

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Notetaker Registration Instructions

How to Become a Notetaker - NEW FALL 2017

How to Load Notes into AIM

Notetaker Sign Up and Vendor Profile

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Faculty Guidelines for Notetakers

Students with disabilities may be accommodated with notetakers in their classes. Depending upon the student's disability-related limitations, notetakers serve to either supplement the student's notes or provide notes fully for the student.

New for Fall 2017 - Online Notetaker Portal: 

Faculty will be contacted by the Disability Resource Center (DRC) if assistance with recruiting a notetaker is needed. If possible, identify a student in the course who you believe would be a competent and dependable notetaker. If you do not know of any students in your course with good notetaking skills, please make the following announcement not mentioning the name(s) of the student:

"A student in this course requires a notetaker. If you plan to attend class regularly and are interested in being a notetaker, please go to drc.uga.edu and click on "Notetaker Registration". For providing this service, you will be paid $100 per course section. Payment will be made at the end of the semester."

Both the notetaker and the DRC registered student should attend class regularly.  If the student is absent from class, the notetaker is not obligated to provide notes unless the student is eligible to receive additional absences.

Notes are provided for student personal use only.

If there are questions or concerns regarding the notetaker or this accommodation, either contact the student’s Disability Coordinator or direct the student to the Disability Coordinator.  Contact information is included on the Faculty Notification letter.

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Student Guidelines for Notetakers

Students with disabilities may be accommodated with notetakers in their classes. Depending upon the student's disability-related limitations, notetakers serve to either supplement the student's notes or provide notes fully for the student. Usually, notetakers are students enrolled in the same classes as students whose disabilities necessitate this service. Instructors and disability coordinators will offer assistance in helping the student locate a notetaker.

Notetaker services are typically provided to students whose disabilities cause problems with manual dexterity, hearing, cognition, or attention


Complete your name, phone, email, class/time, instructor’s name, and semester on the Notetaker Accommodation Form before communicating with your professor regarding making the announcement. 

Once a notetaker has been identified, contact the notetaker to discuss a mutually agreeable arrangement for delivery of notes.  It is suggested that notes be distributed no later than 24 hours after class.  Let your notetaker know that copying notes for the DRC is free at the Tate Copy Center and that 3-part paper is available from the DRC.

Inform the notetaker that they must complete the Notetaker Registration paperwork (Notetaker Sign Up Sheet and Vendor Profile) to receive payment for notetaking.  The paperwork is available at drc.uga.edu or the Disability Resource Center in Clark Howell Hall.

Regular class attendance is required to receive this accommodation.  Your notetaker is not obligated to provide you with notes during your absence unless you have made prior arrangements approved by the DRC.  Call or email your notetaker if you need to miss a class.  Notify the notetaker and the DRC if you drop the class.

The purpose of the notetaker accommodation is to ensure you are receiving additional notes from classes.  Please continue to take your own notes and incorporate with the notetaker’s.  These notes are for your personal use only; do not distribute them to other students.

If you receive notetakers as an accommodation, even if you are not actively using notetakers, you may not be a notetaker for another student.

Notetaking services is confidential.  This information should only be shared with your professor and the notetaker.

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Notetaking

Notetaker Accommodation Form

Notetaker Accommodation Form for an Online Course

Student Guidelines for Notetakers

Faculty Guidelines for Notetakers

Procedure for Obtaining Notetakers for Academic Classes

Guidelines for Audio Recording

Guidelines for Course Materials in Digital Format

Students with disabilities may be accommodated with notetakers in their classes. Depending upon the student's disability-related limitations, notetakers serve to either supplement the student's notes or provide notes fully for the student. Usually, notetakers are students enrolled in the same classes as students whose disabilities necessitate this service. Instructors and disability coordinators will offer assistance in helping the student locate a notetaker.

Notetaker services are typically provided to students whose disabilities cause problems with manual dexterity, hearing, cognition, or attention.

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Faculty Guidelines for Sign Language Interpreters

Sign language Interpreters are present in the classroom and interpret all classroom information into sign language and all signed information into voiced English.  The Interpreter generally stands in the front of the classroom in a visible but unobtrusive location. Interpreters work under a strict code of ethics, and therefore cannot answer any questions pertaining to the student's accommodations, performance, or attendance.  Please consult directly with the student.  It is extremely difficult to take notes and watch an Interpreter simultaneously; therefore it is recommended that the student utilize two notetakers to ensure accurate and complete notes.

A note on Sign Language: Sign Language utilizes a grammar structure and syntax that differs somewhat from English.  As a result, some students may exhibit non-standard English usage in their written expression and reading comprehension.  Unless this is an English class, it may be appropriate to focus on content rather than grammatical usage and syntax.  It may also be necessary to clarify, rephrase, or reformat multiple-choice, essay, and other written tests.

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Interpreter Services, Policies, and Guidelines

General Philosophy

It is the Disability Resource Center’s (DRC) intention to respect the Deaf student’s right to autonomy throughout their college career. However, in order to provide interpreter services, students must adhere to the following procedures set forth by the DRC.

Student Responsibilities:

In Class Interpreter Service

  1. Register with DRC by following appropriate DRC procedures.

     

  2. Register for classes during the priority registration period.

     

  3. Speak with Disability Coordinator concerning which classes require interpreter services.

     

  4. Provide the DRC Interpreter Coordinator with a copy of class schedule as soon as possible. Failure to do this in a timely manner may affect the provision of services.

     

  5. Immediately notify the Interpreter Coordinator of any further changes in your schedule. Failure to do this in a timely manner may affect the provision of services

     

  6. Adhere to the following DRC policies regarding absenteeism and tardiness in interpreted classes.

     

    1. Absence: If for any reason a class will be missed, contact that class’s interpreter or the Interpreter Coordinator as soon as possible.

       

      If a student is absent from class without notifying either the interpreter or Interpreter Coordinator in advance, it will be assumed that all classes will be missed that day and the student’s interpreter services will be suspended for the day until the Interpreter Coordinator is notified that subsequently scheduled activities will be attended.

      NOTE: The DRC understands that it is the right of any student to miss class. However, the DRC must be informed so interpreter resources can be reallocated.

    2. Tardiness: If a student plans to be late to class, he/she must contact the class interpreter and that interpreter will wait the additional time. The interpreter will remain at the class for 20 minutes regardless of the class length. After that time, if no contact has been made by the student, it is assumed that the student is absent and the policy for Absences applies. (See 6A)

       

      NOTE: The interpreter can not be asked to wait for more than half of the class. After this point the interpreter’s services will be used elsewhere. If there is a special need for an interpreter to wait past this time, contact the Interpreter Coordinator to make arrangements.

  7. Discuss any interpreting related problems or concerns directly with the interpreter for the class. If additional assistance is needed, make an appointment with the Interpreter Coordinator to discuss the situation further.

 

Out of Class Interpreter Requests

  1. For academic related activities outside of the classroom (tutor sessions, lab work, meetings with instructors, etc.), provide the Interpreter Coordinator with all of the information pertaining to the request.

     

  2. Requests for interpreter services should be made as early as possible, but must be made at least three (3) days prior to the actual activity. Requests are filled on a “first-come, first-served” basis. If a student is informed that there is no interpreter available at the requested time, the student should contact the Interpreter Coordinator for options including rescheduling the activity or alternative accommodations such as a notetaker or C-Print.

     

  3. Inform the Interpreter Coordinator immediately if a request for an interpreter has been made for an out of class activity and that activity is canceled or changed in any way (time, location, etc.).

     

  4. Discuss any interpreting related problems or concerns directly with the interpreter for the assignment. If additional assistance is needed, make an appointment with the Interpreter Coordinator to discuss the situation further.

     

    NOTE: Priority registration and early notification of Interpreter Requests are imperative for quality service. Last minute requests and schedule changes may make it impossible to provide interpreter services.


Disability Resource Center Responsibilities:

  1. Inform students of Interpreter Services offered through DRC.

     

  2. Make available a copy of the Interpreter Services Procedures.

     

  3. Provide qualified interpreters for classes and other sponsored events.

     

  4. Assist with problem resolution if student experiences difficulties with interpreter services.

     

  5. Interpreters adhere to the Code of Professional Conduct set forth by the Registry of Interpreters for the Deaf, Inc. (RID).

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Interpreting Services

Interpreter Services, Policies, and Guidelines

Faculty Guidelines for Sign Language Interpreters

Sign Language Interpreters

Sign language interpreters at UGA are professionals that facilitate communication between hearing individuals and Deaf or hard-of hearing students.  Interpreters must be able to listen to another person’s words, inflections and intent and simultaneously render them into a visual language of signs using the mode of communication preferred by the Deaf consumer.  The interpreter also must be able to comprehend the signs, inflections and intent of the Deaf consumer and simultaneously speak them in articulate English.  Interpreting is conducted in a variety of settings such as academic classes, lectures, meetings with faculty and staff and other University-sponsored events. Interpreters have to understand the cultures in which they work and apply that knowledge to promote effective cross-cultural communications.  To this end, UGA interpreters consult with faculty and staff regarding the role of interpreters in the classroom, and to obtain information about the subject and the setting of the course that is to be interpreted.

INTERPRETER REQUESTS

Students Registered with the DRC

Students registered with the DRC requesting an interpreter for an academic related activity outside of class should follow the Interpreter Services Policies and Guidelines.

C-Print

C-Print is a computer-aided speech-to-print transcription system that provides real-time access to some deaf and hard of hearing students.  A trained C-Print captionist is provided to produce text of the spoken information in class using a laptop computer with specialized software.  The text is then displayed simultaneously to one or more students by way of a laptop that is provided to them by the DRC. This allows the student to have real-time access to the information in class as well as a transcript of the text for later use as notes.

Staff, Faculty and General Public

The Disability Resource Center (DRC) provides sign language interpreter services for UGA students who are registered with the DRC and have interpreter services as an approved academic accommodation.  These interpreter services are provided for academic related activities only.  If interpreters are needed for the staff, faculty, or the general public, or if the event is not academic in nature, University departments can hire interpreters through the following agencies. 

Interpreter Agencies

Sign Language Interpreting Specialists (SLIS)                     770-531-0700            

Georgia Interpreting Services Network (GISN)                    404-521-9100

Absolute Quality Interpreting (AQI)                                     813-785-1214

It is recommended that interpreters be hired as early as possible to ensure their availability.  An access statement can be added to event literature to help facilitate this.  Sample access statements can be seen here.

For more information about each unit’s responsibility for providing equal access, contact UGA’s ADA/Section 504 Coordinator,  Janyce Dawkins-  edawkins@uga.edu

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Procedure to Request Special Housing Assignments or Accommodations

Student Responsibilities:

  1. Students requesting disability related accommodations are encouraged to register with the DRC as soon as possible and follow all applicable policies and procedures for requesting accommodations and documenting their disabilities.
  2. Allow adequate time for the DRC to review your request prior to University Housing's June 1st deadline for assigning rooms for the fall semester and December 1st deadline for assigning rooms for the spring semester. This will provide Housing the necessary time to arrange for the accommodation request. Students can register with the DRC prior to acceptance to UGA.
  3. If accepted to the University, the DRC encourages students to follow all the University Housing's registration procedures and deadlines.
  4. Students are asked to be prepared to discuss specific housing needs based on the functional limitations of their disabilities. (Request for Housing Accommodations Form)

Disability Resource Center Responsibilities:

  1. Determine if student requests are appropriate accommodations by talking with students about their disability related needs and by reviewing submitted documentation.
  2. Notify students when it is determined that the request is not disability related. Refer students by email to Kim Ellis, Assistant Director for Assignments, at housing@uga.edu. Documentation submitted to the DRC can be faxed to the Housing Assignments Office if requested by the student.
  3. When disability accommodations are recommended, submit the Housing Accommodations memo to the Assistant Director for Assignments and Contracts in Housing.
  4. Notify the student once verification is received from the Assistant Director for Assignments and Contracts in Housing that the accommodation(s) will be met.

Note: The DRC's recommended housing accommodations do not override the policies of any particular agency, office, or department. If you have other special housing needs, not related to a disability, please contact Housing directly at housing@uga.edu.

Revised February 25, 2016

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Faculty Guidelines for C-Print

C-Print is a computer-aided speech-to-print transcription system that provides real-time access to some deaf and hard of hearing students.  A trained C-Print captionist is provided to produce text of the spoken information in class using a laptop computer with specialized software.  The text is then displayed simultaneously to one or more students by way of a laptop that is provided to them by the DRC. This allows the student to have real-time access to the information in class as well as a transcript of the text for later use as notes.

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Additional Resources for Captioning Online Media

Creating Closed Captions for YouTube

YouTube offers multiple methods for captioning user uploaded videos through the Video Manager.

•          Google Support: Adding Captions to YouTube Videos

Creating Closed Captions with Amara and Overstream

Amara.org and Overstream.net are two websites that offer free applications through which users can subtitle or closed caption other users’ videos uploaded to YouTube and Vimeo.

•          https://www.amara.org/en/

•          http://www.overstream.net/

Please contact the Disability Resource Center at (706)542-8719 if you have any questions or concerns about providing closed captioned programming.

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Providing Closed Captioned Media in the Classroom

When your syllabus includes the use of VHS, DVDs, or online and digital media, it is necessary to determine if they are closed captioned. Captioning makes media accessible to students with hearing impairments by displaying all audio content in printed form on the screen, similar to the appearance of subtitles. All media that is shown in the classroom or posted on eLC needs to be accessible to all students.

How do I determine if my DVD or VHS is captioned?

Captioned materials are sometimes identified on the VHS/DVD box by a "CC" or small television icon. It is always necessary to verify whether the video is captioned.

  1. You can check the DVD/VHS yourself. Most televisions (unless manufactured prior to 1992) have a pre-installed closed caption decoder chip. Simply locate the caption option in your television's menu, turn on the captions, then watch 5-10 minutes of the video to check for captions.
  2. The Center for Teaching and Learning (CTL) is able to assist you with determining if the video has closed captioning. CTL can be reached at (706)542-1582.
  3. The Disability Resource Center (DRC) can also check for captioned media. Call (706)542-8719 for assistance. IMPORTANT: If you would like the DRC to check a DVD/VHS for captions, please do so in advance so there will be time to make a closed captioned copy if necessary.

Do I need any special equipment in my classroom?

In order to display the encoded captions, you must request a closed captioned decoder or television set with captioning technology built-in. This decoding equipment is available by contacting CTL. Captions will not be visible without this equipment. Please contact CTL with sufficient time to ensure they can assist you. CTL has technicians on hand to assist you, if needed.

What do I do if my VHS/DVD is not captioned?

In the event that your VHS/DVD is not captioned, it is recommended you consider one of the following:

  1. CTL has access to a media library that covers a multitude of subjects. You may be able to obtain a captioned VHS/DVD that presents the information you are targeting.
  2. DRC has the capability to create a captioned copy of your VHS/DVD. Captioning is a time intensive process, so the DRC needs to receive the request at least 3-4 weeks before it is to be shown. Instructors must obtain permission from the copyright holder before the DRC can caption a VHS/DVD.
  3. In the event that a captioned VHS/DVD is not available, a transcript of the materials would be the only way for a hearing impaired student who does not utilize sign language interpreters to receive the information. With approximately 2 weeks advance notice, a transcript can be generated by the DRC in time for use concurrently with the video.

Can the DRC caption my digital media file?

Yes. The DRC can caption many types of digital media files (MP4, MOV, AVI, etc.), but the instructor must obtain permission from the video copyright holder. To submit a request for captioned digital media, please fill out the "Closed Captioning Request" form and deliver to the DRC with the media on a flash drive or CD.

If I have Sign Language Interpreters in my class, do I still need closed captioned media?

Yes. It is often difficult to accurately interpret videos/DVDs that are not captioned due to the speed at which information is transmitted, the length of the video, and the detail presented. While some of the information can be transmitted, some will be omitted. In addition, the student must look back and forth between the video and the interpreter, possibly missing information that is only transmitted visually. Therefore, closed captioning is still necessary even with an interpreter present. If captioning is not possible, a transcript could be provided to the student. The DRC needs approximately 2 weeks to produce the transcript.

I show online media (YouTube clips, Google videos, etc.) in my class.

All media that is shown in the classroom or posted on eLC needs to be accessible to all students. If you have a student enrolled in your class who requires closed captioning, online media will either need to be closed captioned or a transcript can be provided. Many online videos may be available with closed captions embedded already, so whenever possible, you should try to utilize online videos that are already captioned. In YouTube, users can search specifically for videos that have closed captions.

You can also search Google videos on a topic and sort by videos that are closed captioned.
At this time, the DRC is exploring ways to utilize emerging technology to caption online videos, and in the interim can provide transcripts. The DRC needs approximately 2 weeks to produce the transcript.

The video I want to show on YouTube is "auto-captioned." Will this work?

Right now, the text to speech technology that YouTube uses for auto-captioning is very much in development. In most cases, auto-captions are too inaccurate to be relied upon by someone who utilizes closed captioning. We recommend previewing the video with auto-captions before using this feature in the classroom because the auto-captions may not be accurate enough.

Additional resources for closed captioning online media.

Please contact the Disability Resource Center at (706)542-8719 if you have any questions or concerns about providing closed captioned programming.

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Procedure for Obtaining Captioned Media Accommodations

Student Responsibilities

 

  1. Register with the Disability Resource Center (DRC) by following appropriate intake procedures.
  2. Utilize priority registration when registering for classes.
  3. Inform your assigned disability coordinator immediately if any changes are made in your class schedule.

Note: Priority registration and early notification are imperative. Last minute changes or short notice could result in delay of service.

 

Disability Resource Center Responsibilities

 

  1. Contact instructor prior to the first day of class to inform instructor that a student who requires captioned media is attending.
  2. Offer instructor resources for finding captioned media.
  3. If a captioned version is not available and an equivalent alternative captioned source cannot be found obtain media (DVD, VHS, digital file, and/or online streaming media URL) to be captioned and begin the process of adding captions.
  4. Provide captioning services based on the following:
    1. Order in which requests are received
    2. Date that video is to be shown
  5. Make arrangements for captioned media to be delivered to instructor upon completion (as well as the master copy if DVD or VHS).

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Captioned Media Guidelines

The University of Georgia and the Board of Regents are committed to providing accessible technology. This includes ensuring that all video course material is captioned and a transcript is available for audio course material.

To that end it is the responsibility of each department to ensure that all video material selected or created by the instructor is captioned and all audio material selected or created is transcribed. The Center for Teaching and Learning can provide assistance on how to create and use accessible multimedia.

The Disability Resource Center’s role is to ensure that the media used in the classroom is accessible for students who are Deaf and hard of hearing. Faculty will be notified by the DRC when a Deaf or hard of hearing student is enrolled in a course.

The Disability Resource Center can also provide resources for finding captioned media and transcripts for audio material.  The Disability Resource Center does not provide support for materials created by departments or faculty.

Additionally, if students are asked to create video projects, they will also need to be captioned.

Sign language interpreters or C-Print captionists are not suitable substitutes for captioned media. An individual cannot adequately attend to both the video and interpreter/captionist simultaneously.

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Procedure for Request of Individualized Assistive Technology

Student Responsibilities

  1. Register with the Disability Resource Center (DRC) by following appropriate DRC procedures.
  2. Meet with your assigned disability coordinator and the Information Technology (IT) Manager to discuss and request assistive technology.
  3. Read and adhere to the Assistive Technology Lab Policies and Procedures.
  4. Report problems associated with software, hardware, or other accommodated equipment located in the Assistive Technology Lab or elsewhere on
    campus to the DRC IT Manager.

Disability Resource Center Responsibilities:

  1. Determine if the student's request constitutes an appropriate accommodation under the American with Disabilities Act (ADA) during the interdisciplinary
    team meeting.
  2. Discuss assistive technology solutions and research options related to the use of existing equipment or acquisition of appropriate equipment as
    needed.
  3. Distribute and set up assistive technology in the designated area. If available, the IT Manager will arrange for training on equipment.

Note: Any equipment, software and/or materials provided by the DRC to students, faculty or other UGA departments remains the property of the DRC and may not be copied or relocated for personal used.

Revised June 2012

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Procedure for Loan of Assistive Technology Equipment

Student Responsibilities:

  1. Register with the Disability Resource Center (DRC) by following appropriate DRC procedures.
  2. Meet with your assigned disability coordinator to request equipment and to discuss the time frame of the loan.
  3. Read and adhere to the Assistive Technology Lab Policies and Procedures.
  4. Schedule an appointment with your disability coordinator to check-out appropriate equipment and receive instructions for usage. Sign a release form. Maintain proper usage and care of equipment.
  5. Do not load software or make significant changes to the equipment unless your disability coordinator provides permission in writing.
  6. Return equipment for repair or replacement to the DRC at least once a semester.
  7. Return the equipment to the DRC by the due date. Depending upon time and demand, students may be able to check the equipment out again
    upon examination.

Disability Resource Center Responsibilities:

  1. Determine if the student's request constitutes an appropriate accommodation under the American with Disabilities Act (ADA) during the interdisciplinary team meeting.
  2. Disability coordinator will meet with the appropriate staff member to prepare equipment for student and provide instructions of use.
  3. Disability Coordinator will ensure required paperwork for assistive technology is properly filled out and filed. Upon return of equipment, the disability coordinator will consult with the appropriate staff member to make sure equipment is functioning properly; handle check-in paperwork, and will re-check-out equipment if needed.

Note: The DRC has a limited amount of assistive technology equipment available for approved-student sign-out; loans are made on a "first-come, first-served" and priority basis, as resources allow. Any equipment, software or materials loaned by the DRC to students, faculty, or other UGA departments, remains the property of the DRC and may not be copied or relocated for personal use. The DRC has the right to recall any piece of the DRC equipment at any time. The DRC will FLAG the student's record if student fails to return equipment.

Revised April 2009

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Assistive Technology (AT) Lab Guidelines

Student Responsibilities

  1. Register with the Disability Resource Center (DRC) by following appropriate intake procedures.
  2. Log onto available computer using your UGA MyID and selected password. If unable to log on please request help from AT Lab Assistant.
  3. If all computers are occupied place your name on a waiting list. Computer use is limited to two hours if there is a wait.
  4. Use care when operating lab equipment and respect the integrity of the equipment. Do not change the control panel settings, add or delete programs, or alter the computers in any other manner.
  5. Workstations are for academic pursuits only. Please leave workstation as you found it.
  6. Save your work on a flash memory drive or similar device. Personal files left on computers will be deleted. Lab staff is not responsible for any data loss regardless of cause.
  7. Restrict printing to 25 pages. Multiple copies of a final draft must be made at the student's expense at a commercial copying facility. Complete printing jobs fifteen minutes prior to the posted closing time.
  8. Lab assistants are available to answer technical questions only. Lab assistants cannot help with academic advising, assignments, or research.
  9. Consumption of food, beverages, or tobacco products is prohibited.
  10. Copying computer software or other copyright protected data is prohibited. Adhere to the "University of Georgia Policies on Use of Computers" section 15.
  11. Notify AT Lab Staff if you need a workstation with an attached scanner. An appointment may be required during times of peak usage. Students may not store the images on the hard disk of the computer.
  12. Contact the DRC Technical Manager to request training on any available assistive hardware or software.
  13. Report any problems immediately to the Lab Assistant on duty. Do not try to fix the equipment yourself.

Disability Resource Center Responsibilities:

  1. Ensure the Assistive Technology Computer Lab policies are available for student's review.
  2. Operate the lab during posted hours with qualified lab assistants.
  3. Monitor lab usage to ensure an academic environment is maintained.
  4. Provide computer hardware/software to assist students with academic pursuit, and update hardware/software as needed and as budgetary constraints allow.
  5. Consult with faculty, staff and students regarding the use of adaptive technology.
  6. Respond to problems with equipment and provide repairs in a reasonable time frame.

Revised December 2008

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Standards for Computer Access on Campus

Physical Space

Aisles with a single direction of travel must be at least 36” wide. If turning around or passing is required, the minimum aisle width increases to 60”.

Clear floor space at a workstation must be at least 30” wide and 48” deep. The aisle measurement begins at the end of the clear floor space area.

Knee space must be at least 27” high and 19” deep.

Desk surfaces may be no higher than 48”. If the desk reach depth is 20-25”, height shall be limited to 44”. Reach depth may not exceed 25”. Height-adjustable desks are strongly recommended.

Unique aspects of your area may require additional consideration not outlined here. For more information regarding standards for physical space, please see Title III of the Americans with Disabilities Act.

Recommended Equipment

Displays
The DRC recommends that you select the largest computer monitors your space and budget will allow. Monitor stands should be height and tilt adjustable.

Interface Devices
In addition to traditional mice, we recommend that you keep at least one ergonomic split keyboard on hand, as well as a selection of alternative pointing devices such as track balls, thumb balls, and touchpads. Make sure to let your students know that these items are available upon request.

Scanner
Many students are assigned Optical Character Recognition software as an accommodation for a variety of disabilities. Having access to a scanner will allow these students to take full advantage of their accommodation without making special trips home or to the DRC AT Lab. A flatbed scanner is recommended for maximum flexibility. In a pinch, magnification of a scanned image can also take the place of a dedicated CCTV or Video Magnifier.

Headset with Microphone
Headphones with microphone should be kept on-hand for use with speech-to-text as well as text-to-speech applications. High-quality USB headsets are recommended in order to bypass possible shortcomings of audio hardware built-in to the computer.

Software

The DRC maintains a catalog of accessibility software for installation on UGA-owned Windows computers intended for student use.

Dragon Naturally Speaking
Dragon Naturally Speaking allows students the ability to create, edit, and save documents using speech to text. This can be very useful for students with mobility issues or students who find it easier to use the dictation to get their thoughts on to paper. Also, users with mobility concerns can leverage this software to control all functions of the computer using their voice.

Claro Read
ClaroRead is a feature-rich text-to-speech screen reader program that reads selected text in a high-quality synthesized voice. Most programs are compatible with ClaroRead, including Microsoft Word, Adobe Reader, and almost every web browser, allowing practically any on-screen text to be read aloud. ClaroRead is also highly customizable, allowing you to modify toolbar functions, choose from a variety of synthesized voices and change the rate of speech.

TextHelp Read&Write
This is a literacy support tool designed to assist users of all ages who require extra assistance when reading or composing text. It provides a host of study features to assist any user with research & composition, and offers users with literacy difficulties the opportunity to work in an inclusive manner alongside their peers and colleagues.

JAWS
JAWS (an acronym for Job Access with Speech), is a powerful accessibility solution that reads information on the computer monitor using a synthesized voice. JAWS provides many useful commands that make it easier to use programs, edit documents, and navigate the internet. When used with a Refreshable Braille Display, JAWS can also provide real-time braille output in addition to, or instead of, speech. An array of versatile features and customizable options allows JAWS to be tailored to individual preferences.

MAGic
MAGic combines great magnification features with true low vision screen reading when used in conjunction with JAWS. It gives users the ability to choose what information is read from the screen as applications are navigated. MAGic is easy to use with its talking large print installation, color-coded user interface, and hot keys that avoid conflicts with Windows and popular software applications.

Mindjet Mind Manager
Mind Manager is a software package for both the PC and Mac that adds structure to brainstorming, allowing you to place thoughts into a meaningful, visual format. The software allows for individuals to work alone or to collaborate in groups.

OpenBook
A powerful OCR (Optical Character Recognition) program from Freedom Scientific can convert printed documents into electronic text as well as audio. Openbook can be used in conjunction with the Pearl Camera for instant access to printed materials without the need to see them.

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Assistive Technology Lab

Assistive Technology (AT) Lab Guidelines

Procedure for Loan of Assistive Technology Equipment

Procedure for Request of Individualized Assistive Technology

Standards for Computer Access on Campus

 

The Assistive Technology Lab (ATL) currently houses 11 fully-equipped, state-of-the-art computers that have a number of programs designed for people with visual, hearing, and mobility impairments. In addition, students with ADHD and learning disabilities also benefit from software such as TextHelp! Read & Write, a word processing program that has a number of capabilities including word prediction, abbreviation expansion and advanced phonetic spell checker to aid with writing difficulties.

Each student who uses the Assistive Technology Lab is assured of receiving personal attention whenever the need arises. Brief orientation sessions may be scheduled ahead of time to familiarize students with available adaptive software and hardware by calling (706)542-8719. The ATL is fully staffed by trained computer technicians who are familiar with not only the assistive hardware and software, but the diverse group of students who benefit from its use. The Assistive Technology Lab is open Monday - Friday between the hours of 8:00 am and 5:00 pm.  The week before and during finals, hours will be extended until 7:00 pm.

One of the main goals for Assistive Technology Lab is to promote awareness of the facility and its current capabilities around the University's campus (see Computer Minimum Standards). By creating a working partnership between the student, faculty, and staff, the Disability Resource Center hopes to raise awareness of what adaptive technology can do to enrich the academic lives of students with disabilities at UGA.

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Alternative Text Resources

Many alternative text resources are now available online for use either inside the classroom or out. Before submitting your alternative text request, make sure your textbook isn’t already available from one of these sources. Find a broken link? Have a site to recommend? Contact the Alternative Text Office.

Directory Websites

Looking for accessible texts and don’t know where to start? Try one of these sites to begin your search.

Accessible Textbook Finder

  • Search multiple alternative text websites automatically by book title or 13-digit ISBN
  • Provides direct links to websites offering the book. Institutional membership may be required for some websites.

Direct Textbook

  • Enter ISBN, Title, or Author to instantly search dozens of online bookstores
  • Provides direct links for e-text, new, used, and rental listings. Includes price and shipping costs for comparison shopping.

Louis Database

  • Contains information on almost 400,000 titles in accessible formats including braille, large print, digital audio and e-text.

Digital Textbooks

Many textbook publishers are now offering textbooks for purchase or rental in the digital format. Not all of these will be accessible or compatible with all screen-reading software, though some platforms do come with their own text-to-speech program built-in.  Research on each textbook should be conducted before purchase to ensure compatibility with your platform and assistive technology.

Amazon.com

  • Kindle eTextbooks are available for purchase as well as rental.
  • Multi-platform Kindle reading app required. Notes, bookmarks, and highlights are automatically synced across platforms. 

Barnes and Noble

  • Rent or buy eTextbooks from a wide range of publishers.
  • Access texts via the Yuzu iPad and web apps, allowing you to take notes, highlight text, and import and organize course materials in a variety of formats.

Chegg

  • eTextbooks available to rent or purchase.
  • Feature-rich browser-based eTextbook reader lets you access your text on a variety of home and mobile devices.

VitalSource CourseSmart

  • Purchased or rented textbooks are accessed through the VitalSource CourseSmart website or mobile app.
  • Enhanced text–to–speech compatibility including documentation and support for over 10 packages commonly used by people with learning disabilities
  • Expanded capabilities for accessible notes and bookmarks and an outline mode to help review important topics.

Textbooks.com

  • Buy, rent, or sell textbooks from a wide variety of publishers.
  • VitalSource Bookshelf desktop and mobile app is used to access texts.
  • Syncs notes, bookmarks and highlights across platforms.

Free Sources of E-Text

These sites offer a wide-variety of eBooks compatible with most platforms and readers.

Google Books

  • Many free eBooks (mostly public domain classics) are available through Google books in accessible formats when used with Adobe Digital Editions.
  • Scan quality is variable and not always reliable.

Hathi Trust Digital Library

  • Partnership of major research institutions and libraries to provide open access to digital collections.

Open Library

  • Free membership required.
  • Texts scanned and available in multiple formats (PDF, plain text, DAISY, ePub, DjVu, MOBI, or Kindle).

Project Gutenberg

  • Free eBooks (mostly public domain classics)
  • Files available in a variety of formats including ePub, PDF, and Kindle.

Audiobooks

Many books are available in audio format for purchase or for free online. Digital Rights Management (DRM) software may restrict the device or platform used for playback.

Librivox

  • Free audio books (public domain books) read by volunteers.
  • Listen on your computer, or download to portable devices.

National Library Service for the Blind and Physically Handicapped (NLS)

  • Loans braille and audio materials via postage-free mail.
  • Free to those with qualifying visual or physical disabilities.

Audible

  • Paid subscription-based audiobook download service.
  • Individual titles available for purchase via Amazon.

Large Print Books

Read How You Want

  • Seller of large print, DAISY, e-text, and braille format books.

Free DAISY Players

The DAISY audio and text formats feature the ability to search, place bookmarks, precisely navigate line by line, and regulate speaking speed without distortion. DAISY books can be obtained from organizations such as Bookshare or Learning Ally. Student memberships are available for qualified students via the Alternative Text Office.

AMIS (Adaptive Multimedia Information System)

  • AMIS features include bookmarks, font and color changes, and variable audio speed.

Go Read

  • Free open source DAISY eBook reader for Android devices.

Free Screenreaders

MathPlayer

  • Displays web-based mathematical notation encoded in MathML, making it compatible with most screenreaders.
  • Free plug-in for Internet Explorer 6.0+.

Natural Reader  

  • Floating toolbar uses text-to-speech voice to read highlighted text.
  • Available for Mac or PC.

Yuzu

  • Free eText reader for PC and Mac includes built in text-to-speech engine.
  • Compatible with most eText formats.

Read&Write for Google

  • Free extension for Google Chrome on both Mac and PC.
  • Toolbar within Google Drive features text-to-speech, support tools including Dictionary, Translator, and Fact Finder and Study Skills tools.
  • Video tutorial.

Texthelp Web Apps

VoiceOver

Alternative Media Membership-Based Organizations

Bookshare

  • Free for all US students with qualifying disabilities and free to all US schools.
  • Books available in many formats including DAISY Audio and Text with Audio, Text-to-Speech MP3, and BRF (Braille Refreshable Format).
  • Read2Go mobile app available for iOS devices; Go Read mobile app available for Android devices     

Learning Ally (Formerly Reading for the Blind and Dyslexic)

  • $99.00 a year for qualifying US students with disabilities.
  • Audiobooks read by human readers available in the DAISY Audio or DAISY Audio with Text format.
  • Broad selection of educational and recreational books.
  • Free mobile app available for iOS and Android devices. Membership required.

 

Revised February 2016

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Submit Your Alternative Text Request

The Alternative Text Office will begin accepting Alternative Text Requests each upcoming semester with the opening of priority registration. Remember, requests can take two weeks or more to complete, so the earlier we get to work, the better.

The following instructions detail how to submit an Alternative Text request in AIM. 

TO SUBMIT YOUR REQUEST IN AIM:

1)      Log into AIM using your UGA MyID and password

2)      Select “Alternative Formats”

         You will have to be approved for the Alternative Text accommodation – if you do not see Alternative Formats, contact your DRC coordinator

3)      Update Alternative Format preference if needed

          If you have more than 1 preference, or have any questions, contact the Alternative Text office (altmedia@uga.edu). You can also include your secondary preference in the "Notes" section of the form. 

4)      Fill out book information

Include Class, Title, ISBN, Author, and Edition (can also include notes if needed)

5)      Select SUBMIT REQUEST

6)      Like Testing Accommodations, you must fill out a request for every book in each class

         *For bundles, please include each book in the bundle separately

7)      After submitting request on AIM, submit Proof of Purchase

          Can submit the Proof of Purchase in one of the following ways:

  • EMAIL the Alternative Text office at altmedia@uga.edu
  • FAX to the DRC: 706-542-7719 (ATTN: Alternative Text)
  • DELIVER to the Alternative Text office in Clark Howell Hall (room 127) at the DRC

If you require a paper form, please email the Alternative Text office at altmedia@uga.edu

The Alternative Text Office will send you a confirmation email within 1-3 business days after receiving your completed Alternative Text Request and accompanying proof of ownership. If we have any questions or there are any issues with your request, we will contact you as soon as possible.

Production time can take two weeks or more to complete. Should we encounter any unexpected delays, we will notify you via email.

Completed requests for the upcoming semester will be available approximately one week before the start of classes. From that point on, files will be released as they are completed.

You will be notified via email when your request is available for download or pickup. Please retrieve alternative text materials in a timely fashion.

Assistive technology including the ClaroRead and Read&Write GOLD screen-reader software is available as soon as you submit your request. Contact the Alternative Text Office for more information.

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Alternative Text Policies

The Alternative Text Office provides accessible versions of textbooks and class readings for students with print-related disabilities. We utilize industry-leading assistive technology and take advantage of the newest innovations in accessibility to remove barriers to the learning experience.

Alternative Text AIM Instructions

Prior to the start of the semester, contact your instructors to discuss your alternative text needs for their course. Identify required textbooks, in-class handouts, eLC materials, and any other required readings that will need to be converted to an accessible format.

Ensure an accessible format of the requested title is not already commercially available. Use the list of Alternative Text Resources to research the availability of your requested title. If an accessible version of the textbook is commercially available in the same format requested, you will be referred to that source and your request will be cancelled.

To comply with copyright law, you must obtain a copy of each title requested. Proof of ownership must accompany the Alternative Text Request. Production of the alternative text will not begin until proof of ownership is supplied.

Proof of ownership is required when requesting any text protected by copyright, including but not limited to textbooks, course packets and lab manuals. A scan or copy of the proof of ownership is preferred over the original. Acceptable forms of proof of ownership include:

  • Dated bookstore receipt of textbook purchase or rental
  • Shipment confirmation email or packing slip from online purchase or rental
  • In lieu of the above, the student can present their textbook to Alternative Text staff for in-person verification.

Proof of ownership is NOT required for course readings supplied by the instructor whether in class or online via eLearning Commons. If you have any questions regarding Proof of ownership, please contact the Alternative Text Office.

Submit your Alternative Text Request and Proof of Ownership as early as possible. The Alternative Text Office will begin accepting requests for the upcoming term at the opening of that semester’s Priority Registration.

After submitting your request in AIM, you will still need to submit proof of ownership, which can be submitted in one of the following ways:

  • Email the completed request and proof of ownership as attachments to the Alternative Text Office at altmedia@uga.edu.
  • Fax the document to the Disability Resource Center at (706) 542-7719, ATTN: Alternative Text Office.
  • Deliver the completed form and proof of ownership to the Alternative Text Office (Room 127 in Clark Howell Hall) or the Disability Resource Center front desk.

All submitted Alternative Text Requests should include the course name and call number, title name and edition, and the 10- or 13-digit ISBN. Incomplete information can result in conversion of the incorrect title and may delay fulfilment of your request.

Production of materials usually takes up to 2 weeks. Please allow sufficient time to process the request. To expedite fulfillment, a different accessible format may be provided instead.

Digital Audio requests can take longer than 2 weeks to process. Please contact the Alternative Text office (altmedia@uga.edu) to further discuss this option. It is highly recommended that the student provides the class syllabus when requesting digital audio.  

Braille users: Please make arrangements to meet with the Alternative Text Office prior to start of each semester. Some materials must be requested up to two semesters in advance.

You will be notified via email when your materials are complete. Retrieve alternative text materials in a timely manner. You may be required to sign for your materials.

Notify the Alternative Media Office immediately of any changes to your class schedule or course syllabus.

Return all alternative text materials and/or leased equipment to the DRC by the last day of finals. Failure to comply will result in a flag on your record.

Materials provided by the Alternative Media Office may not be reproduced or shared. All alternative text files downloaded to your computer must be deleted at the end of the semester.

Adhere to the Academic Honesty Policy as stated by the University of Georgia Office of the Vice President for Instruction (OVPI).

Adhere to the UGA Code of Conduct as stated by the University of Georgia Office of Student Conduct. 

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Alternative Text Formats

Students are offered a number of different alternative text formats including:

Electronic Text (e-text)

E-text is the digital version of the printed material and usually preserves the appearance of the original page. The e-text format options include portable digital file (.pdf), Microsoft Word (.doc), electronic publication (EPUB), DAISY, and rich text format (.rtf). Features may include search tools, bookmarks, zoom, highlighting, reflowable text, choice of fonts, and note-taking/commenting tools.

E-Text with Audio

Using a text-to-speech (TTS) screen-reader program, students can listen to their textbooks while taking advantage of most e-text features. After requesting e-text with audio, students can obtain one of the following TTS screen-reader programs from the Alternative Text Office:

ClaroRead (available for Windows and Mac) - Floating toolbar with human-like synthesized voices.

  • Reads accessible e-text, web pages, and Word documents.
  • Includes word-prediction and dictionary tools.
  • User-friendly interface.
  • Software package includes ClaroCapture, a study tool that gathers text, references, and media for use in other applications; ClaroView, a customizable screen color overlay tool; and ScreenRuler, a customizable tool that isolates specific areas of the screen to minimize distractions.
  • Online training videos available on the Claro Software YouTube Channel.

Read&Write GOLD (available for Windows and Mac) – Floating toolbar with TTS capability providing reading, writing, studying and research support tools.

  • Reads accessible e-text, web pages, and Word documents and more.
  • Screenshot Reader reads inaccessible text including locked PDFs and Flash.
  • PDF Aloud integrates Read&Write GOLD tools directly into Adobe Reader.
  • Robust writing and studying tools including Word Wizard, Speech Maker, DAISY Reader, Fact Mapper, Speech Input and Voice Note available within a single interface.
  • Online training videos available on the textHELP YouTube Channel.

Digital Audio

Audio versions of the student’s required readings are available in a digital format (MP3, AAC, etc.) from the Alternative Text Office or Learning Ally.  Playback equipment is available for checkout or students can receive the unrestricted files for use with their personal devices. Some titles may not be available, in which case a different accessible format will be substituted.

Braille

The Braille system is a method widely used by the blind community to read and write. Each Braille character or cell is made up of six dot positions, arranged in a rectangle containing two columns of three dots each. Braille documents are produced using the Duxbury translation software. Students requesting Braille are encouraged to meet with the Alternative Text Office prior to the start of the semester. Some materials must be requested up to two semesters in advance.

Large Print

An enlarged copy of the requested textbook or required readings. Paper and font size are based on the student's preference. Binding and multiple volume options are available.

 

Revised December 2016

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Assistive Listening Devices

An Assistive Listening Device (ALD) consists of a transmitter and microphone to be worn by the speaker and a receiver for the individual with a hearing impairment. The ALD transmits via a radio frequency. The audio is delivered without distortion and sounds as if the source is six inches from the listener's ear. Another benefit of the ALD is to minimize environmental noise. An ALD is an excellent accommodation for large classes and to increase the volume of soft-spoken instructors in smaller ones.

Procedure for Loan of Assistive Listening Devices

Student Responsibilities:

  1. Register with the Disability Resource Center (DRC) by following appropriate DRC procedures.
  2. Meet with your assigned disability coordinator to request and receive an Assistive Listening Device (ALD). In receipt of equipment, student will complete an Assistive Listening Device Check-out Form, and the student is expected to maintain proper use and care of equipment.
  3. Inform assigned disability coordinator of any problems with the ALD and return the ALD, if needed, to the DRC for repair and/or replacement.
  4. Return the ALD to the DRC by due date. Student may check equipment out again upon examination of equipment.

Disability Resource Center Responsibilities

  1. Determine if the student's request is an appropriate accommodation under the Americans with Disabilities Act (ADA) during the interdisciplinary team meeting.
  2. Assigned disability coordinator contacts captioned media specialist about acquiring ALD for student.
  3. Assigned disability coordinator and captioned media specialist will provide student instructions of use.
  4. Captioned media specialist will maintain paperwork and enter into AIM equipment check out. Upon return of equipment the captioned media specialist will make sure it is functioning properly, handle check-in, and will re-check out equipment if needed.

Note: Equipment and/or materials loaned by the DRC to students, faculty or other UGA departments, remains the property of the DRC. The DRC has the right to recall at any time, any piece of DRC equipment which is checked out. The DRC will FLAG the student's record if equipment is returned in damaged condition or if students fails to return equipment.

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Alternative Text Services

Submit Your Alternative Text Request

Alternative Text Policies

Alternative Text Formats

Alternative Text Resources

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Academic Assistants

Academic Assistant Assignment Form

Academic Assistants are hired to secure equal access for students with disabilities in classrooms, science labs, the libraries, computer labs and the assistive technology lab. Circumstances requiring instructor time and flexibility in classes may result in the instructor's inability to provide a legally required accommodation and therefore, an academic assistant is provided through the Disability Resource Center. Academic assistants do not complete a student's class assignment, but serve to assist the student in completing the class assignment. Common tasks for academic assistants are providing assistance with manipulating objects and materials in science labs, library assistance with research for class projects, and reading/scribing for major documents like theses or proposals.

 

Procedure for Obtaining an Academic Assistant

Student Responsibilities:

  1. Register with the Disability Resource Center (DRC) by following appropriate DRC procedures.
  2. Inform disability coordinator of the need for an academic assistant and provide appropriate documentation of disability to validate request for services. All requests must be academic in nature.
  3. Act in a timely manner to advise disability coordinator of specific need for an academic assistant, including times and locations. Provide disability coordinator with list of specific duties requested of the assistant.
  4. Meet candidate for assistant position to discuss specific needs. Provide assistant with list of specific duties approved by disability coordinator and answer any questions or concerns. Confirm assistantship and coordinate schedule with assistant.

    Note: The student and the assistant should find a mutually agreeable meeting place on the UGA Campus.

  5. Immediately report any problems with assistant to Support Services Coordinator or disability coordinator.
  6. Give assistant adequate notice if unable to meet during any of the scheduled times.

Disability Resource Center Responsibilities:

  1. Upon receipt of documentation, disability coordinator will staff the request for an academic assistant with other professional staff members in order to obtain approval for the accommodation.
  2. Disability coordinator will work with student on a list of duties deemed suitable for an academic assistant. Disability coordinator will forward student's request and listing of duties to Support Services Coordinator for assistance in obtaining assistant for the student.
  3. Support Services Coordinator will locate candidate for academic assistant position.
  4. Support Services Coordinator will arrange for an initial meeting between student and academic assistant, and/or disability coordinator.
  5. The DRC will consider providing approved auxiliary aid materials upon request of academic assistant.
  6. Disability coordinator and/or Support Services Coordinator will assist the student in resolving any problems that may arise with the assistant.

Assistant Responsibilities:

  1. Complete necessary paperwork for employment and payroll on a timely basis.
  2. Meet with student to discuss duties, compatibility, and coordination of schedules.
  3. Attend all scheduled meetings on UGA Campus with student to carry out assigned duties.
  4. Contact Support Services Coordinator or the student's disability coordinator with any questions about appropriate duties or requests.
  5. Immediately report to either the Support Services Coordinator or the student's disability coordinator any problems in providing assistance to student or need for additional auxiliary aid materials.
  6. Give student adequate notice if unable to meet during any of the scheduled times.

Note: An academic assistant is hired to perform tasks such as scribing, real-time reading, real-time notetaking or assisting in performing manual tasks in labs or in conducting research.

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Visual Disorders

A visual disorder is the result of a functional loss of vision. Some of the eye disorders seen among college students include albinism, diabetic retinopathy, glaucoma, macular degeneration, muscular problems, retinal degeneration, and retinitis pigmentosa. The terms partially sighted, low vision, legally blind, and totally blind are used in the educational context to describe students with visual impairments.

Documentation of a visual disorder should come from an individual qualified to diagnose and/or treat these disorders, such as an optometrists or ophthalmologists. The following guidelines were developed to assist the professional in providing the information necessary to support reasonable accommodations.

  1. Prepare documentation on professional letterhead, with the dates of assessment, signatures, and license numbers or credentials of the diagnosing professional.
  2. State the diagnosis, date of the assessment and date of the original diagnosis.
  3. Provide a summary of present symptoms and severity, prognosis of condition, and current level of functional limitations (i.e., visual acuity with and without corrected vision, visual field, if condition is progressive).
  4. Describe medication prescribed and their effects on academic functioning, if applicable.
  5. Recommend academic accommodations and the rationale (i.e., treatments, assistive devices, and accommodations needed for learning).

Revised September, 2013

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.

Temporary Impairments

Student Responsibilities:

  1. If the duration of your impairment is expected to be short-term (less than 6 months), please attempt to work out obtaining appropriate classroom accommodations with your instructors. Sample statements to use when dealing with instructors:
     

    I have a temporary impairment expected to last for ___ weeks. I would like to ask if you could help me in obtaining appropriate classroom accommodations. Using the example of a dominant hand injury, appropriate accommodations might include:

    1. A temporary notetaker
    2. Taping lectures
    3. Extended time on tests
    4. Copies of overheads or notes from instructor
  2. Ask professor to request classroom change if current classroom is inaccessible due to mobility issues or health conditions that make climbing stairs difficult or impossible.
  3. If you are not sure of the types of accommodations you need specific to your impairment, you may schedule an appointment to meet with a disability coordinator.
  4. If the duration of your impairment is expected to have long-term or permanent effects, please schedule an appointment with a disability coordinator to determine what classroom accommodations are appropriate and how to obtain them.


Disability Resource Center Responsibilities:

  1. For a student with a short-term temporary impairment, meet with the student as necessary to brainstorm how the student might obtain appropriate classroom accommodations.
  2. For a student with a more long-term temporary impairment, assist student in setting up accommodations. 

Contact the DRC

***We Are Back in Clark Howell Hall***

Clark Howell Hall
825 South Lumpkin Street

VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778

drc@uga.edu

Our offices are available Monday-Friday 8:00 am to 5:00 pm.