Chronic health impairments include such conditions as cystic fibrosis, diabetes, lupus, sickle cell anemia, Crohn’s disease, cancer, AIDS, and hemophilia. These conditions may require specialized treatments, hospitalization, or bed rest during acute phases. In addition, chronic health conditions can affect cognitive functions, motor function, and energy levels. Accommodations for these types of condition vary greatly depending on specific needs.
The diagnosis should be made by a physician, surgeon, or other licensed medical professional with experience and expertise in the area of the student's illness or medical condition. The following guidelines will assist the professional in addressing the information the DRC needs to provide the student with appropriate accommodations.
Prepare documentation on professional letterhead, with the dates of assessment, signatures, and license numbers or credentials of the diagnosing professional.
Provide a comprehensive diagnostic report and description of the illness or condition, including the appropriate ICD-9 code. State any functional limitations on learning or other major life activities.
Recommend accommodations for a postsecondary setting and include the rationale.
Submit information relating to treatment and its impact on the student's ability to meet the demands of the postsecondary environment. Relevant information regarding any medication that may impact an individual's academic performance should also be included.
Specify a relevant prognosis which may include a schedule of future treatments, procedures, hospitalizations, or likely absences.
Health Professionals – Detailed Guidelines
Comprehensive and detailed documentation enables the Disability Resource Center to determine appropriate accommodations for individual students on a case by case basis. Please address the following items.
A clear diagnostic statement and date of diagnosis
A description of the diagnostic criteria, evaluation methods, tests and dates of administration, and/or a clinical narrative
A description of how the disability impacts the student and the severity of the functional limitations
This area forms one of the key elements for determining the severity of the patient’s disability on the patient’s ability to learn. Please list all of this client’s symptoms (functional limitations) thus lending more support that the student’s disability impacts learning so that accommodations can be based on these symptoms or functional limitations.
Information on the cyclical or episodic nature of the disability and suspected environmental triggers to episodes
A description of current medications and any adverse side effects
Please list medications that may have side effects. For example, some medications can make a person drowsy which could impact the speed for completing tasks which would support extended time for tests.
Recommendations for accommodations and support services that are logically related to the functional limitations (extended time on tests, low distraction environment, notetakers, etc.)">
This last part provides logical support for accommodations based on the patient’s functional limitations (symptoms). For instance, if the student has Crohn’s Disease the student may needs bathroom breaks they may need extra time on tests or breaks on tests where the clock stops or possibly breaks during class. For instance, if the student is noted to have “difficulty sustaining attention,” they may need assistance in taking notes in class or need audible textbooks. Many students with ADHD must read materials several times to get the meaning. If the student is “easily distracted by extraneous stimuli,” they may need a low distraction environment and/or additional time on tests. The more complete and detailed your report the better able we are in determining appropriate academic accommodations for your patient.
Please return this information in a letter that is typed, dated, and on letterhead to the address listed below or fax it to (706)542-7719.
If you have any questions, please contact the intake coordinator at 706-542-8719.
Last revised on 3 August 2016
***We Are Back in Clark Howell Hall***
Clark Howell Hall
825 South Lumpkin Street
VOICE: (706) 542-8719
FAX: (706) 542-7719
TTY: (706) 542-8778
Our offices are available Monday-Friday 8:00 am to 5:00 pm.