3 Steps to Captioning Your Classroom Media

3 Steps to Captioning Your Classroom Media


This guide focuses on captioning material that is produced off of the UGA Campus. If you are producing your own material (recording your lectures and posting them for later viewing, etc.) captioning is an integral part of the process. The DRC is more than willing to provide guidance and highlight resources, but the responsibility to caption content produced by professors on campus is that of their respective department. If you are curious about the details behind this campus-wide commitment, please reference UGA’s Electronic & Information Technology Accessibility policy here.


Step 1. 

Take a close look at your planned course material for this upcoming semester. Make a note of anything that qualifies as video or audio (full-length movies, YouTube clips, podcasts, etc.).


Step 2.

Determine if captioned versions already exist of your chosen media. That full-length movie you were planning on showing might have captions available on the DVD. Also, you can search for captioned versions of videos on YouTube by adding a comma and “cc” after the title of the video in the search bar (e.g., “poverty in america, cc”). It is also common for the source website, such as msnbc.com or ted.com, to have captioned versions of their material available.


*YouTube Caption Disclaimer*
If you are planning on showing a YouTube video and it shows the “CC” logo in the bottom, that does not necessarily mean it’s captioned. 

To check, click the CC button and then click the small gear right next to it.

An arrow points to the icon for closed captioning in the YouTube player, labeled “CC.”

An arrow points the settings icon in the YouTube player, stylized as a gear.

Click on “Subtitles/CC” – if the only options are “English (auto-generated)” or “Auto-translate,” it’s not captioned. A great example of just how inaccessible Auto-Generated captions can be found in this video produced by McMaster University.

A semi-transparent red “no” symbol is covering a list of items under the Subtitles Settings submenu, indicating there are only auto-generated captioning options.

If you see an option simply labeled “English,” select it, and yes, it is captioned.

A semi-transparent green checkmark is covering a list of items under the Subtitles Settings submenu, indicating there are multiple language captions available.

Step 3.

If needed, reach out to us! The Captioned Media Office specializes in captioning various types of content for classroom use. If you cannot find a captioned version of the topic you are interested in, the DRC can add captions to many types of media produced off campus such as DVDs, online videos, digital videos, and VHS. If you have content that was produced off-campus, please submit a list of your materials (website links, names of movies, etc.), including the planned date to be used in class, to ccap@uga.edu. Please note that it may take up to two to three weeks to caption a full-length feature.


We here at the Disability Resource Center’s Captioned Media Office are happy to have you aligned with The University of Georgia’s commitment to providing equal access to information and communication technology to all, including those with disabilities, by ensuring that your video material is captioned. Don’t hesitate to send us an email if you have any questions not addressed in this guide.